What are the responsibilities and job description for the Bookeeper & Office Manager position at Schillings?
Schillings is seeking a meticulous and highly disciplined Bookkeeper & Office Manager on-site at our Saint John, IN location. They will be responsible for the verification of financial data, ensuring our records are accurate at all times. Additionally, they will oversee daily office operations to maintain a highly organized and efficient workspace that supports the needs of our upper management team.
Duties & Responsibilities:
Office Operations & Administration
- Handle incoming mail, digital filing, and general administrative requests from the Schilling family and management
- Managing calendars, arranging meetings/events, and acting as the main point of contact for staff and visitors
- Act as the main point of contact for office vendors, utilities, and maintenance services
- Manage the daily flow of the administrative office, ensuring tasks are prioritized to meet strict month-end deadlines
- Identify bottlenecks in administrative workflows and implement improved systems to increase overall team productivity
Financial & Bookkeeping Management
- Oversee and perform bank, credit card, and vendor statement reconciliations
- Perform bookkeeping
- Review invoices, credit memos, and payment entries to identify and correct discrepancies before they impact the general ledger
- Track deadlines and ensure compliance
Educations/Required Skills:
- 5 years in bookkeeping or staff accounting, preferably within the construction, retail, or building materials industry
- Advanced proficiency in Microsoft Excel and QuickBooks or other accounting software
- Associate's or Bachelor's degree in Accounting, Finance, or Business Administration
- Positive attitude and thrives in a fast-paced, family-oriented environment, and can bridge the gap between financial precision and operational support
- Must be able to pass a background check and credit screening
Benefits:
- Competitive pay
- Medical, Dental, Vision
- Life insurance & short-term disability
- 401k with profit sharing
- PTO & Paid Holidays
- Sponsored lunch events
- Company discounts
MISSION - Give our customers what they want, on time and error-free
Schillings provides equal employment opportunity to all individuals regardless of their race, color, religion, national origin, ancestry, military status, unfavorable discharge from military status, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristics protected by federal, state, or local laws. Schillings is a drug-free workplace.