Accounts Payable Specialist

About us

We offer clients superior general engineering services in both wet and dry underground utilities, acting as both Prime and Subcontractor, for both commercial and residential. We serve San Diego, Orange, Riverside, Imperial and San Bernardino County markets. Our company's flexible operating sale can provide the manpower, equipment and expertise needed for any size project.

Mission Statement

Our People - We are dedicated to the safety and health of our employees. We provide a work environment where our employees can meet their potential and thrive in an atmosphere of excellence.

Our Customers - We perform at the highest level of quality construction services at fair and market competitive prices. We ensure the longevity of our company through repeat and referrral business achieves by customer satisfaction in all areas including quality work, timeliness, attention to detail and service-minted attitudes.

Our Values - We exhibit a courteous, conscientious, and generally businesslike manner in the workplace. We maintain the highest levels of integrity, honesty, and fairness in our relationships with our suppliers, subcontractors, professional associates, colleagues and customers. We treat everyone with dignity and respect.

Job Overview:

We are seeking an experienced Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for timely and accurate processing and recording of vendor invoices, manage key vendor relationships and serve our internal business clients. We are looking for a highly motivated individual who possess a positive attitude, confidence, and the ability to operate in a transformational environment. We need someone who is hands-on, dependable and committed. This role requires attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.

Responsibilities:

• Execute a three-way match by aligning invoices with purchase orders and proof of delivery.
• Code invoices to appropriate expense codes to ensure accurate financial reporting.
• Take advantage of all cash discounts.
• Process a substantial volume of invoices weekly, primarily related to materials and overhead/utility.
• Ensure payment of proper sales tax rates by job site and maintain sales tax certificates/rates in ERP.
• Process and Reconcile credit card statements.
• Process employee expense accounts and route for approval when needed for timely reimbursement in accordance with company policy.
• Process weekly check run.
• Verify questionable invoices with superintendents and office staff to assure payment of only accurate and valid invoices.
• Engage in month-end reconciliation processes and support financial operations across two primary entities within the organization.
• Contribute actively to the company's initiative to transition from a nearly 100% paper-based system to digital operations.
• Interact regularly with the company's buyers and manage relationships with key vendors.
• Research statements and phone calls from vendors regarding open balances and questionable items to maintain supplier "good will," assure favorable discounts and prevent service interruption. Address and solve issues related to invoice discrepancies and statement balances.
• Organize archives for AP files.
• Maintains effective systems to assure timely processing of data.
• Filing and Mail

Qualifications/Skills:

• 1-3 years of experience in an Accounts Payable role, with a preference for candidates familiar with the construction industry.
• Knowledge of job costing, phase codes, construction procurement, and three-way match procedures.
• Proficiency with Vista software is preferred; familiarity with Sage and CMIC is advantageous.
• Strong problem-solving skills, attention to detail, and the ability to work in a fast-paced, direct environment.
• Strong interpersonal skills to fit into the company culture, which values teamwork, efficiency, and straightforward communication.
• Proficiency with construction ERP accounting software (Vista is preferred, but not required)
• Demonstrated ability to drive efficiency and performance

We offer competitive compensation and benefits package, including health insurance, voluntary insurances, 401K and match, paid time off, and opportunities for professional development. If you are a detail-oriented individual with a strong background in accounts payable, we encourage you to apply for this position.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities
• Overtime pay

Experience:

• Accounts payable: 2 years (Required)

Work Location: In person

Salary : $28 - $30