What are the responsibilities and job description for the Payroll Manager position at Schill Landscaping and Lawn Care Services Inc?
The Payroll Manager is responsible for managing payroll processing and compliance for all employees in the USA and Canada. This position will lead a team of payroll professionals to efficiently meet payroll deadlines and deliver an employee-centric experience. All employees are expected to carry out the company’s purpose and core values.
As a Payroll Manager at Schill Grounds Management, you must be able to perform the following essential functions of the job:
- Manage full-cycle payroll processing for employees across multiple states in the US and in Canada. Weekly payroll may include:
- Certified Payroll for government contracts, including Davis-Bacon Act Compliance
- Prevailing Wage rates and fringe benefits calculations across multiple jurisdictions
- Fluctuating Workweek/Flexible Wage Rate calculations and payment structures
- Lead and manage direct reports including selection, onboarding, training, and retention activities. Responsible for team members’ development and performance management. Through coaching and training, grow and develop strong performers and hold underperformers accountable to improve.
- Serve as the systems expert to fully leverage the Human Capital Management System, resolve issues, and lead system upgrades and/or implementations. Partner with Operations and vendors to improve practices and automation.
- Develop, document and enforce procedures and controls with a focus on continuous improvement, automation and efficiency. Conduct regular audits to ensure accuracy and compliance.
- Oversee compliance with federal, state, and provincial tax regulations in the U.S. and Canada.
- Direct all payroll tax filings, remittances, and reconciliations; oversee garnishments and unemployment insurance in multiple states. Prepare reports and analysis for the leadership team.
- Monitor and implement changes in payroll regulations, legislation and tax laws across all operating regions.
- Manage year-end processes including W-2, T4, and other tax documentation.
- Work collaboratively with HR partners on various initiatives including benefits administration, leave management, and worker classification.
- Partner with Finance on general ledger reporting, payroll funding, taxes, garnishments, invoices, etc.
- Participate in due diligence and integration activities for acquisitions.
- Follow all company policies and procedures.
- Perform any other job duties as assigned.
JOB SKILLS AND PERSONAL CHARACTERISTICS
- Excellent verbal and written communication skills with the ability to effectively communicate with employees at all levels.
- Strong analytical and problem-solving skills
- Keen attention to detail and accuracy
- Strong leadership and team management skills, as well as leading through influence
- Ability to manage multiple priorities and meet strict deadlines
- Demonstrated discretion in handling confidential information
- Strong Microsoft O365 skills and data analysis
- Occasional travel may be required
POSITION REQUIREMENTS
Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field
7 years of progressive payroll experience, including 3 years in a management role
Extensive experience with HCM/Payroll platforms; ADP experience required (Workforce Now or similar)
Expert knowledge of wage and hour compliance; US and Canadian payroll tax laws and regulations
Knowledge of general ledger and accounting principles
Experience managing multi-state and cross-border payroll operations
Strong understanding of wage and hour laws, including FLSA and provincial employment standards
Certified Payroll Professional (CPP) certification required
Canadian Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) certification preferred
