What are the responsibilities and job description for the Administrative Assistant - Eagle River, WI position at Scherrer Construction?
Administrative Assistant - Eagle River Office
LOCATION: Eagle River, Wisconsin
POSITION SCOPE
Scherrer Construction is looking for a responsible and ambitious Administrative Assistant to ensure the efficient and smooth day-to-day operation of our Eagle River office. This position will be responsible for performing a variety of office administrative tasks for the residential division.
Qualifications And Skills
LOCATION: Eagle River, Wisconsin
POSITION SCOPE
Scherrer Construction is looking for a responsible and ambitious Administrative Assistant to ensure the efficient and smooth day-to-day operation of our Eagle River office. This position will be responsible for performing a variety of office administrative tasks for the residential division.
Qualifications And Skills
- Proficient in the use of computers, both hardware and software
- Skilled with all forms of communication.
- Typing skills, including both speed and accuracy.
- Interpersonal skills: interacts effectively with subcontractors, vendors, staff, and all others associated with our company.
- Skilled and effective in team building and collaborating with project managers, design and sales staff, job superintendents and subcontractors.
- Excels in organization, time management, and problem-solving.
- Prior experience and knowledge of the construction industry (residential construction)
- File management of all projects from initiation through completion.
- Support project budget tracking and maintenance.
- Issue subcontracts to subs, basic bookkeeping, and accounting.
- Collaborate with Scherrer headquarters personnel to ensure that company protocol is maintained.
- Apply for building permits.
- Assist in preparing and managing change orders and distributing decisions and directives to subcontractors and suppliers.
- Process orders for supplies, tools, and equipment for the Eagle River operation.
- Assist superintendents, foreman, project managers, and sales/design daily.
- Communications with clients from the perspective of administrative assistant.
- Collaborate with architectural designer and salesperson to ensure accuracy & continuity.
- Communicate with subcontractors as needed.
- Assist PM with coordinating materials: ordering, receiving, inventory, storing, returns, etc.
- Utilize designated computer programs for processing all tasks.
- Maintain filing of all construction documents, both computer and paper.
- Prepare and compile close-out documents as the project nears completion