Accounts Payable Specialist

Essential Duties and Responsibilities: · Timely & accurate processing of vendor invoices, including check requests, and ensuring that vendor invoices match Purchase Orders and Purchase Receipts, if applicable (i.e. three-way match); · Ensure all vendor invoices are coded accurately from an accounting perspective and route to the appropriate approver; · Consistently meet month-end close deadlines by processing all invoices received in a timely manner; · Foster vendor relationships by timely addressing inquiries, resolving any discrepancies as they arise (such as past due invoices), and ensuring timely vendor payments; · Provides exceptional vendor maintenance, which includes compliance with IRS 1099 reporting requirements and ensuring that vendors have adequate onboarding documents (i.e. W-9, completed payment authorization form, etc.) prior to being created in our accounts payable system and paid; · Appropriately vets any change requests from vendors and adheres to company policies & procedures to mitigate fraud; · Assist in preparation and filing of annual Forms 1099-MISC and 1099-NEC; · Assist in the following accounts payable processes: o Recording & reconciliation of corporate credit card charges; o Recording & reconciliation of Home Depot & Lowes credit card charges; and o Ensuring that our trade partners have complete & current documents in accordance with our Trade Partner Agreement, which may include frequent monitoring/auditing of their vendor records. · Process employee expense reimbursements in accordance with company policies & procedures; · Assist the Senior Accounts Payable Specialist in weekly & ad hoc payment runs, as needed; · Assist in the implementation of accounts payable innovations & enhancements; · Maintain organized & current accounts payable workpapers/files electronically; · Assist with external audits by providing supporting documentation, as necessary, to fulfill audit requests; · Provide administrative support to the Accounting Team, as needed (which may include placing vendor checks in envelopes & mailing them, sorting through mail received & delivering it to the appropriate party, etc.); · Performs other duties as assigned. Knowledge, Skills, & Abilities To be qualified for this job, you’ve got to be positive, caring, analytical, & detail oriented. We look for candidates who are organized, respectful, goal oriented, dependable, and who aspire to be AWESOME & HAPPY. We want you to be committed to the Schell Brothers’ mission and have an affinity for numbers. A bachelor’s degree in accounting is preferred, and a minimum of three (3) years of accounts payable experience in a modern accounts payable system is required. Other skills include the following: · Proficiency in Microsoft Office Suite (i.e. Outlook, Excel, & Word); · Exceptional time management skills in order to effectively prioritize tasks and meet deadlines with a high sense of urgency; · Must thrive in a fast-paced, dynamic environment, where a high volume of vendor invoices must be processed on a weekly basis; · Commitment to accuracy & quality results; · Must be a team player who can work both independently with minimal supervision and collaborate effectively in a team-oriented culture; · Must have an innovative mindset & strive for continuous improvement; · Must maintain professionalism & confidentiality when handling sensitive financial information; · Excellent written & verbal communication skills with the ability to collaborate effectively with vendors and internally across departments. · Must take good notes, critically think, and proactively communicate with the Controller. · Must be able to navigate multiple systems (i.e. Heartbeat, vendor portals, credit card portals, etc.) to effectively perform the Accounts Payable job responsibilities noted above.