Assistant Billing Coordinator

Scheer.Law PLLC is a civil litigation law firm. At Scheer. Law PLLC we are well-known for our aggressive trial work, excellent results, and outstanding customer service.

JOB DESCRIPTION

Scheer.Law PLLC is seeking a part-time Billing Assistant to join our team. This is an entry-level position ideal for someone who is organized, detail-oriented, and eager to learn in a fast-paced law firm environment.

The Billing Assistant will support the firm’s billing and administrative functions by processing invoices, applying payments, and assisting with matter setup in our billing systems. The ideal candidate is dependable, professional, comfortable with technology, and able to manage multiple tasks efficiently.

Prior billing experience is preferred but not required. We are willing to train the right candidate who demonstrates strong attention to detail, organizational skills, and a positive attitude.

Duties and Responsibilities

• Process and enter invoices into Centerbase and Clio.
• Apply and process client payments, including checks and ACH payments.
• Open and maintain client matters in Centerbase.
• Facilitate conflict checks for new cases.
• Assist with maintaining accurate billing and client records.
• Investigate, document, communicate, and help resolve issues impacting prompt payment of invoices or disputed billing items.
• Support attorneys and staff with general billing and administrative requests.
• Communicate professionally with clients, vendors, and team members as needed.
• Perform general administrative tasks and additional projects as assigned.

Qualifications

• Billing or administrative experience is preferred but not required.
• Experience with Centerbase, Clio, or other billing/accounting platforms is preferred but not required.
• Strong attention to detail and accuracy is essential.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks.
• Strong time management skills and ability to meet deadlines.
• Ability to adapt quickly and work effectively in a fast-paced environment.
• Professional written and verbal communication skills.
• Basic proficiency with Microsoft Office Suite (Outlook, Excel, Word), Adobe Acrobat, and other office technology.
• Self-motivated, dependable, and willing to learn new tasks and responsibilities.
• Ability to remain flexible and composed under changing priorities and deadlines.
• High school diploma or equivalent required.

COMPENSATION PACKAGE

· This is a part-time, hourly position. Pay will be based on experience.
· Generous paid time off – vacation, sick and 10 company paid holidays.

Due to the number of applications, only those eligible for an interview will be contacted. The position is open until filled.

Cover letter, resume, and a list of at least three references should be submitted.

The preceding statements describe the general job responsibilities and are not intended to be construed as an exhaustive list of tasks and skills required of the job incumbent. This job description may be reevaluated and/or modified at any time without notice to the incumbent.

Scheer.Law, PLLC is an equal opportunity employer which selects the individual who is the best match for a position based on job-related qualifications, without regard to race, color, creed, sex, national origin, religion, sexual preference, age, disability, or other protected group status.