Payroll Coordinator & HR Specialist

Company Description

Scenic Landscaping, LLC has been delivering award-winning landscape design, construction, and maintenance services for over 50 years. Alongside sister companies Tapestry Landscape Architecture and Tranquility Pools, Scenic Landscaping provides a seamless, luxury outdoor living experience. Known for innovation and creativity, the company specializes in landscape design, custom pools, and spas to create stunning outdoor spaces for its clients. Scenic Landscaping is a trusted industry leader with a reputation for excellence in craftsmanship and customer service.

Position Summary

Scenic Landscaping is a landscape design and build company based in Northern New Jersey. We are seeking a dependable, detail-oriented Payroll & Human Resources Specialist to oversee payroll processing and assist with employee compliance operations. This role is essential to maintaining accurate payroll records, supporting accounting functions, assisting with DOT driver compliance, and daily office administration.

The ideal candidate will have experience in payroll and general accounting, strong organizational and communication skills, and the ability to manage multiple priorities in a fast-paced construction and field-services environment.

Key Responsibilities

Payroll & Human Resources Responsibilities

• Process bi-weekly payroll for approximately 100 employees, including field crews, drivers, office staff, and seasonal employees.
• Review and verify employee timesheets, job hours, overtime, attendance records, and ensure accurate tracking of commissions or bonuses.
• Input and maintain accurate employee data, including payroll deductions, benefits, garnishments, and tax withholdings.
• Maintain employee payroll records and HR personnel files.
• Coordinate with supervisors regarding payroll approvals and discrepancies.
• Track PTO, sick time, and employee leave balances.
• Support onboarding and offboarding paperwork and employee documentation.
• Assist with year-end payroll activities including W-2 preparation and reporting.
• Maintain confidentiality of employee and payroll information.
• Handle local state tax withholdings and resolve payroll or tax compliance discrepancies.
• Assist with benefits enrollment and employee communications.
• Support the HR manager with recruiting, scheduling interviews, and processing new hire paperwork.
• Assist with compliance related to labor laws and company policies.

DOT Driver Compliance Support

• Ensure all active drivers maintain valid driver’s licenses, medical cards, certifications, and current expiration dates.
• Coordinate pre-employment, random, post-accident, and annual drug and alcohol testing.
• Schedule DOT physicals and assist with FMCSA compliance requirements.
• Assist with the administration of the company’s random drug and alcohol testing program.
• Support transportation safety audits and reporting requirements.
• Maintain employee safety training records and compliance documentation.

Note: This role has not responsibility over vehicle registrations, renewals, or mechanical fleet operations.

General Administrative Support

• Assist with answering phones and support general office operations as needed.
• Maintaining organized digital and physical filing systems.
• Assist with preparation of proposals, reports, spreadsheets, internal documentation, and other administrative projects.

Qualifications & Skills

• 2-4 years of experience in payroll processing, HR support, accounting and office administration.
• Bilingual English/Spanish is required.
• Familiarity with DOT/FMCSA compliance requirements is a plus; however, a highly organized candidate can be trained using our existing compliance procedures and checklists.
• Experience with payroll and accounting software such as ADP or Paychex.
• Strong Microsoft Excel skills and experience with accounting platforms such as QuickBooks or Sage.
• Excellent communication, organizational, and multitasking abilities.
• Sharp attention to detail, problem-solving skills, and the ability to transition efficiently between high-volume peak seasons and detail-oriented winter accounting projects.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Business Administration, Human Resources, or related experience preferred.
• Accounting experience including accounts payable and receivable processing, invoice entry, vendor payments, customer billing, payroll reporting, credit card reconciliations, job costing, expense tracking, and financial reporting.

Benefits

• Health, dental, and vision insurance benefits.
• Paid time off and holidays.
• 401(k) plan.
• Collaborative and team-oriented work environment