LEGAL BILLING COORDINATOR 

Location: Onsite

About Scarinci Hollenbeck:

Scarinci Hollenbeck is a growing practice of over 60 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Job Summary:

Reporting to the Billing Manager, this role will be responsible for billing activities in accordance with policies and procedures; reviews and verifies attorney billing against client terms; assists in the implementation of client electronic billing systems; enters and submits billing into manual and electronic billing systems; acts as a liaison between client adjusters and firm attorneys, hearing representatives, and legal paraprofessionals.

Essential Duties/Responsibilities:

• Prepares client invoices for designated clientele and support team by deadline.
• Provides strong customer support to internal and external parties.
• Prints, distributes, and organizes monthly prebills.
• Drafts, and reviews monthly prebills after attorney review.
• Interacts face to face with attorneys regarding billing entries and matters.
• Runs all Accounts Receivables and unbilled time reports for billing attorneys.
• Edits pre-bills, makes changes on pre-bills for approved write-offs, and transfers as needed.
• Identifies any unbilled time and discrepancies by working with assigned attorneys.
• Analyzes billing statistics and resolves billing inquiries from attorneys and/or management.
• Submits invoices.
• Attends and addresses client requests for invoice reprinting as directed.
• Supports Assistant Controller in collecting payments for the firm while maintaining compliance.
• Performs special projects and other related duties as assigned.

Education and Required Skills: 

• High School diploma or equivalent required, some college preferred.
• 2 years of law firm experience.
• 3-5 years of billing experience.
• Ability to prioritize and manage time effectively, and problem solve. 
• Ability to work independently and take initiative. 
• Basic math skills and basic understanding of clerical and administrative procedures.
• Demonstrated ability to maintain confidentiality.
• Experienced data entry skills.
• Highly organized while working in a fast-paced environment.
• Strong attention to detail, and strong written and verbal communication skills.
• Strong proficiency with Microsoft Office Suite, including intermediate proficiency in Excel. 
• Team player and ability to collaborate as needed.
• Proficiency with E-billing software required, particularly experience with Collaborati, Tymetrix, Counsel Link, Courselink, and with software such as Elite 3.10 & 3E, and Legal Tracker. 

Work Hours: 

• In office work at Little Falls, NJ location five days per week.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour lunch).
• Overtime (over 40 hours) may be required from time to time.
• Compensation range $32/hr - $35/hr (dependent upon relevant experience).

Scarinci Hollenbeck is an Equal Opportunity Employer.