LEGAL ASSISTANT 
Location: Onsite

 Job Summary

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys with all administrative aspects of their business needs.

Essential Duties/Responsibilities

• Drafts and proofreads contracts, deeds, leases, and other documents related to real estate transactions.
• Reviews title commitments, surveys, zoning reports, and other third-party documents.
• Supports entity formation and preparation of certificates, resolutions, and consents.
• Coordinates with title companies, surveyors, clients, lenders, and opposing counsel throughout transactions.
• Prepares signature packages, assemble closing binders, and manage post-closing documentation.
• Assists with closing process, including preparing closing documents, coordinating with title companies, preparing closing checklists, preparing closing binders, and attending closings as needed.
• E-files both via NJ E-Courts and PACER. Experience in New York State Courts Electronic Filing (NYSCEF) preferred but not required. 
• Drafts and proofreads correspondence, discovery, minutes, pleadings, contracts, motions, and varied other documents.
• Manages the court dockets, deadlines, and matter dates.
• Supports deposition, hearing, motion, and trial preparation.
• Redacts, bate stamps, and organizes documents for production.
• Updates contact information for attorneys.
• Initiates opening of new files and closing of complete ones per attorney direction in compliance with firm policies and procedures.
• Provides administrative support of general office duties such as printing, scanning, copying.
• Arranges couriers, court reporters, expert witnesses, and other special functions.
• Assists with proper case screening and origination process to include initial conflict check in collaboration with the Records Department, creates and maintains reliable and accurate filing system for electronic documents.
• Closes concluded matters per attorney direction.
• Inputs attorney time into time keeping software as requested.
• Maintains attorney calendars by planning and scheduling meetings, appointments, and both onsite and remote conferences.
• Prepares check requests and submits purchase orders as needed.
• Prepares expense reports.
• Performs other duties as assigned.

Education and Required Skills

• Associate degree or equivalent experience.
• Minimum 3-4 years law firm experience.
• Ability to function well in a high-paced environment.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Effective time management skills and excellent organizational skills.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, and court processes.
• Strong analytical and problem-solving skills.
• Strong attention to detail particularly in proofreading.
• Strong technology skills and proficiency in Microsoft Office Suite.

 Certifications

Work Hours: 

• In-office work at the Red Bank, NJ location. Hybrid or remote work are not options for this position.  
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one-hour unpaid lunch).
• Overtime may be required from time to time.
• Compensation range $60,000 - $65,000 (dependent upon relevant experience).

Scarinci Hollenbeck is an Equal Opportunity Employer.