• Provide general office support, including printing, scanning, copying, mailing, faxing, and emailing documents. 
• Arrange couriers, court reporters, expert witnesses, and other special functions. 
• Prepare check requests, submit purchase orders, and process expense reports. 
• Update attorneys contact information and maintain accurate records.
• Assist with case screening and origination, including initial conflict checks in collaboration with the Records Department. 
• Create and maintain reliable electronic filing systems. 
• Close concluded matters as directed by attorneys.
• Transcribe, proofread, format, and file legal documents such as correspondence, discovery, pleadings, contracts, and meeting minutes. 
• Index, redact, bate stamp, and organize documents for production using AdobePro. 
• E-file documents via NJ E-Courts, New York State Courts Electronic Filing (NYSCEF), and PACER.
• Maintain attorney calendars by scheduling meetings, appointments, and conferences (onsite and remote), managing changes, and keeping attorneys informed. 
• Attend meetings and take notes. 
• Answer incoming phone calls on behalf of assigned attorneys, take messages, and answer clerical client inquiries per attorney request.
• Send court documents to clients, witnesses, or court officials via mail, fax, or email.
• Input attorney time into timekeeping software as requested. 
• Perform other administrative duties as assigned.

• Associate degree or equivalent experience.
• Minimum 1-2 years law firm experience.
• Legal Secretary experience in Public and Education Law preferred.
• Ability to function well in a high-paced environment.
• Exceptional organizational skills, attention to detail, and ability to prioritize.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Excellent verbal and written communication skills. 
• Proficient understanding of legal terminology and principles, research methods, and court processes.
• Strong technology skills and proficiency in Microsoft Office Suite.
  

• Notary preferred.

Work Hours: 

Scarinci Hollenbeck is an Equal Opportunity Employer.