What are the responsibilities and job description for the Event Administrative Coordinator position at Scanlan Int'l?
Scanlan International, Inc., is a medical device company specializing in the highest-quality surgical instruments. Now in our fourth generation, the Scanlan family continues its dedication to providing the best surgical instrumentation available anywhere in the world.
The Event Administrative Coordinator will oversee all aspects of trade show coordination, including vendor relationship management, administrative duties, and event planning support. This role primarily involves managing Scanlan's participation in over 80 domestic and international trade shows annually.
POSITION RESPONSIBILITIES
60% Trade Show Management:
- Coordinate paperwork, registration, and orders for materials and services, ensuring deadlines are met.
- Collaborate with the Marketing Communications Department to complete product listings.
- Work with Product Managers and/or attendees to ensure demo cases or display materials are available.
15% Trade Show Shipments, Inventory, and Logs:
- Oversee logistics with the Sales Coordinator for material preparation, shipment, booth condition monitoring, inventory, and storage.
- Maintain comprehensive logs of all trade show inventory.
- Collaborate with the Marketing Communications Department to develop and produce display materials.
10% Hotel and Transportation Coordination:
- Arrange hotel and transportation logistics for trade shows.
5% Event Planning Support:
- Assist with planning and executing four major company events annually.
5% Reporting and Calendar Management:
- Assist with budget, expense, and post-show reporting.
- Maintain a shared calendar for events and trade shows.
5% Sales Training Logistics:
- Support logistics for sales training as needed.
Travel requirements: one to three domestic trade shows and one international trade show per year to assist with booth setup and any hospitality events/sales meetings
QUALIFICATIONS:
Education:
• High School Diploma or GED required; 2 or 4 years degree in communications, public relations or hospitality preferred
Experience:
• 3 years of administrative scheduling or meeting/event planning in a corporate setting
Skills
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Ability to work under pressure and meet tight deadlines simultaneously
• Proficiency in MS Office products (Word, Excel, Outlook), with the ability to learn new software
• Physical requirements:
- o Must be able to occasionally lift up to 40 pounds
- o Must be capable of walking several miles and standing for up to 4 hours at a time during events
This position is based out of our headquarters office, south of downtown St. Paul. We welcome an on-site work environment Monday through Friday.
The hours for this position are 8:00am – 4:30pm.
The pay range for this role is $50,800 - $81,300 annually.
We offer a competitive salary range based on market rates, industry standards, experience, and skills. Our compensation aligns with our company's philosophy and ensures internal equity. During the interview process, we'll discuss salary expectations to ensure alignment and are open to negotiation within the range. Additionally, we provide a comprehensive benefits package and perks to add value to your overall compensation.
Comprehensive Benefits Offerings
- Medical, Dental, and Vision Insurance
- Group Life Insurance
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- 401(k) Plan with Company Match
- Workers' Compensation
- Employee Assistance Program (EAP)
- Regular Part-Time Benefit Eligibility
- Training and Development Program
- Tuition Assistance Program
- Paid Time Off, including:
- Holidays
- Floating Holidays
- Vacation
- Earned Sick and Safe Time (ESST)
How to Apply?
Scanlan International, Inc. accepts online applications at https://www.scanlaninternational.com/contact-us/careers/
Applicants with disabilities who need accommodation to complete the Scanlan International, Inc. application process should contact Human Resources at 1.800.328.9458 or email hrteam@scanlangroup.com.
Scanlan International is an EEO employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Our company uses E-Verify to confirm the employment and eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please click the following link to view Federal and E-Verify posters: https://www.e-verify.gov/employees
Salary : $50,800 - $81,300
