What are the responsibilities and job description for the Office Assistant position at SCA?
Position Overview The Office Assistant provides administrative and clerical support to ensure smooth daily operations across all departments. This role helps maintain a welcoming environment, supports documentation needs, assists with scheduling, and strengthens organizational efficiency. The Office Assistant plays a key part in keeping the workplace organized, professional, and client-centered.
Key Responsibilities
- Greet visitors, answer phone calls, and provide helpful, friendly customer service
- Support staff with daily administrative needs, including filing, scanning, copying, and organizing documents
- Assist with appointment reminders, scheduling, and front-desk coordination
- Manage incoming and outgoing mail, packages, and communication
- Maintain organized office systems, supply inventory, and general workspace tidiness
- Prepare forms, packets, and documentation for staff and client use
- Assist with data entry, record updates, and maintaining accurate logs
- Support onboarding by preparing new-hire folders, collecting documents, and organizing HR materials
- Help coordinate meetings, staff events, and internal communications
- Uphold confidentiality and professionalism at all times
- Support leadership with special projects and routine office tasks as needed
Qualifications
- High school diploma or equivalent required
- Prior administrative or office experience preferred (healthcare or human services is a plus)
- Strong communication and customer service skills
- Ability to stay organized, multitask, and manage time effectively
- Comfortable with computer systems, email, and basic office software
- Professional, reliable, and able to work with sensitive information discreetly
Work Environment & Benefits
- Supportive, encouraging, team-focused culture
- Paid time off and paid vacation time
- Manageable workload with strong guidance
- A healthy workplace that values balance, kindness, and growth
Job Types: Full-time, Part-time
Pay: $16.00 - $18.00 per hour
Expected hours: 37.5 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $16 - $18