Part-Time Next STEP Front Office Support Secretary

St. Clair County Regional Educational Service Agency

Front Office Support Secretary (Part-Time)
Next STEP

Summary of this position
This position reports directly to the administration team at Next STEP, a school for special education adults working on Transitioning into adulthood. The secretary also assumes clerical duties for other staff as assigned.  This position supports all building business responsibilities, ordering, managing leave requests, bookkeeping and support to the administration team at Next STEP.

Qualifications  

QUALIFICATIONS:

1. Prefer an associate’s or bachelor’s degree with one to three years of related experience.
2. Experience with legal and/or special education regulations, process, procedures and documentation preferred.
3. Self-motivated to learn and maintain a general knowledge of Special Education, including laws, regulations, policies and compliance.
4. Exceptional ability to write and orally communicate, including writing letters, reports, business letters, charts, and materials.
5. Ability to organize, prioritize and work independently and cooperatively, producing quality work in a timely manner.
6. Excellent technical skills in Microsoft Office/Google Suite applications and various data systems (Kelvin/Infinity/PowerSchool).
7. Strong written and verbal communication skills.
8. Demonstrated ability to work collaboratively and effectively with co-workers, staff, community agencies and the public.
9. Regular predictable attendance is an essential function of this position.

ESSENTIAL JOB RESPONSIBILITIES:

1. Responsible for correspondence for Next STEP administration.
2. Maintain accurate records for all building staff including leave time.
3. Assist with the ordering, inventory and monitoring of all supplies, materials and equipment for clerical, instructional and supportive programs.
4. Maintain student files and records
5. Prepare schedules for in-services (PD), staff orientation, and new hire on-boarding.
6. Manage student enrollment paperwork and student files.
7. Monitor student attendance and records for accuracy and compliance.
8. Process hourly timesheets and mileage expense reports.
9. Process all year-end reports, including attendance, petty cash, monthly P-card receipts, monthly gas receipts and conference expenses.
10. Assist in scheduling of student meetings (including IEPs), agency meetings, and parent meetings for administration and staff.
11. Management of Next STEP calendars (IEP scheduling, agency visits, staff absences etc.)
12. Management of Next STEP lunch program (Ordering & delivery, prep of lunch bags).
13. Management of Next STEP Vehicles (Scheduling and maintenance)
14. Assist the Work-based Learning team with filing of paperwork (Timesheets, Performance Elements, and Agreements.

THIS LIST OF ESSENTIAL JOB RESPONSIBILITIES IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY.

RELATED RESPONSIBILITIES:

1. Assist in processing student reports and with overflow work other staff as needed.
2. Arrange for repair of equipment.
3. Process purchase orders and related reports.
4. Work cooperatively with staff, students, parents, local agencies and public.
5. Maintain confidentiality of student and staff reports.
6. Answer telephones, transfer calls and take messages for Next STEP administration and staff.

The above-listed duties and responsibilities are intended to provide an overview of the position and are mentioned by way of example and do not comprise an exhaustive list or expectations.     

Compensation

Employment Date:                07-01-2026, pending Board approval and successful 

completion of employee entrance drug screening and background checks.

Length of Contract:              Non-union, 20 hours a week
Salary Range:                        $22.00 - $25.00 an hour; based on education level and experience

Fringes:                                  Mandatory benefits

Application Process and Timeline

Complete an on-line application at www.sccresa.org.

Niki Sygit, Human Resources Manager

St. Clair County RESA

499 Range Road

Marysville, MI 48040

(810)455-4052

E-mail: Sygit.Nikki@sccresa.org

Website www.sccresa.org

About St. Clair County RESA

St. Clair County RESA is one of 56 intermediate school districts in Michigan. We are dedicated to providing cost-effective, high-quality services to the county’s students and the seven public school districts that educate them. RESA is committed to enhancing educational opportunities for all children. We offer programs and services that promote collaboration and cost savings among local school districts and community partners.

We pride ourselves on fostering a collaborative and innovative work environment where every team member plays a crucial role in our success.

Our Mission: Partnering to educate, inform, inspire, and serve our communities

Our Vision: Educational excellence for all

Our Core Principles

• Excellence: We ensure all students flourish through an engaging education that honors their voices.
• Inclusivity: We value people for who they are, celebrate our diversity, and embrace the contributions of all students, families, and staff
• Integrity: We practice our mission and vision by acting ethically, honestly, and respectfully
• Collaboration: We engage in internal and external partnerships to promote creativity and forward-thinking
• Stewardship: We leverage human, fiscal, and material resources for the sustainability of our community

We are an equal-opportunity employer

The St. Clair County Regional Educational Service Agency Board of Education complies with all federal and state laws and regulations prohibiting discrimination and with all requirements and regulations of the United States Department of Education and the Michigan State Department of Education.

It is the policy of the RESA Board of Education that no person on the basis of sex, race, color, religion, national origin, ancestry, height, weight, age, marital or family status, or handicap shall be discriminated against, excluded from participating in, denied the benefits of, or otherwise be subjected to discrimination in any program, employment practice, or activity for which it is responsible, or for which it receives financial assistance from the United State Department of Education or the Michigan State Department of Education.

All new hires are subject to an employment entrance drug and alcohol testing and a fingerprinting/background check with law enforcement agencies.

Salary : $22 - $25