What are the responsibilities and job description for the Administrative Receiving Coordinator (Office Role) position at SBI Fine Fabric Finishing?
About Us
SBI Finishing is a family-owned fabric finishing company built on integrity and genuine care for our customers and our team. We apply performance treatments to customer fabric (DWR, antimicrobial, flame retardant, backings, and more) and have built our reputation on quality and dependable turnaround. We're growing, and we're investing in the right people to grow with us.
The Role
Every order we process starts with you. The Administrative Receiving Coordinator is the first checkpoint in our production workflow — the person who makes sure every incoming fabric shipment is accurately verified, documented, and cleared for production. If you're detail-oriented, process-driven, and take pride in doing things right the first time, this role is a great fit.
What You'll Do
- Receive incoming fabric shipments, prepare test samples, and perform heat-sensitivity testing to confirm fabric type before processing begins
- Stamp, date, and document every packing list with the confirmed order number; maintain accurate records in our database and Google Drive
- Search our order management system to match each shipment to its corresponding Purchase Order, working through the full verification process until every item is accounted for
- When a match can't be confirmed, flag the item immediately and escalate to the Office Manager — unverified fabric never advances to production
- Support invoicing, data entry, vendor correspondence, and general office administration as needed
Growth Opportunities
This role is built to expand. As you get comfortable in receiving, you'll have the opportunity to cross-train on additional workflows, customer order follow-up, shipping coordination, and internal reporting.
Qualifications
- High School Diploma or equivalent
- 3 years of administrative or business process experience
- Invoicing and receiving experience
- Excellent written and verbal communication skills
- Proficiency with Google Workspace (Google Docs, Google Drive)
- Ability to follow multi-step procedures accurately and consistently
Preferred
- Experience with FileMaker or similar database/ERP systems
- Background in manufacturing, warehousing, or fabric/textile environments
- Familiarity with purchase orders, packing lists, and vendor documentation
- Experience using Slack or similar business communication tools
- Non-smoker
Work Environment & Physical Requirements
This position works on-site at SBI Finishing in an office environment adjacent to the production floor. The role involves regular movement between the office and warehouse receiving area. Physical requirements include the ability to stand, carry, and handle fabric swatches; lift up to 15 lbs occasionally; and operate standard office and fabric-testing equipment (iron, cutting tools). Standard full-time schedule; specific hours to be confirmed at offer.
Core Competencies
- Accountability — Takes ownership of assigned work from start through completion.
- Accuracy — Applies rigorous attention to detail; does it right the first time.
- Collaboration — Works cooperatively across departments and supports shared goals.
- Professionalism — Maintains a respectful, solutions-focused approach in all interactions.
- Adaptability — Adjusts to changing priorities and processes with a positive attitude.
Pay: $15.00 - $17.00 per hour
Benefits:
- Employee discount
- Paid time off
Ability to Commute:
- Athens, TX 75751 (Preferred)
Work Location: In person
Salary : $15 - $17