Her PLAN Administrative Manager

Her PLAN is a project to of the Susan B. Anthony Education Fund dedicated to growing the safety net of resources that help women make a plan for their future without resorting to abortion. The Her PLAN pro-life safety net consists of charities, ministries and community organizations that address the underlying challenges that cause them to consider abortion. Our role is to connect resources to each other through our directory, identify gaps in the pro-life safety net, use our Pathways Guide to help communities fill those gaps, inform lawmakers about the most pressing needs and share the stories of those who were empowered to choose life.

The Administrative Manager provides administrative and operational support to the Executive Director. This is a highly confidential role in a fast-paced environment. The Administrative Manager must be an extremely well organized and professional individual with strong time-management and communication skills, excellent discernment, enthusiasm for constant improvement, and a passion for the pro-life cause.

This is a full-time position in our Arlington, VA office. This role will report to the Executive Director.

Essential Functions

• Provide administrative and project support to Executive Director including, but not limited, to preparing materials for daily meetings, reconciling expenses, deadline oversight, and providing meeting support (task tracking, meeting minutes, etc.).
• Manage the Executive Director’s schedule, travel and expenses.
• Support Executive Director in cultivating donor relationships including timely communication, recordkeeping and appointments.
• Serve as a liaison to Her PLAN team leads providing the Executive Director with accurate, well-researched information in a clear and concise manner.
• Prepare budget reports as directed using Excel.
• Track action items to manage and ensure appropriate and timely follow up on internal and external requests for information or decisions. Triage as necessary.
• Her PLAN Project Management. Keep current accurate data for all Her PLAN deliverables using Excel, Leadr and HubSpot data sources. Provide weekly reports.
• Manage Her PLAN staff training and weekly all staff meetings.
• Organize all logistics (lodging, food, materials) for tri-annual team “collaboratives” for multiple Her PLAN teams. Coordinate with Human Resources for content/leadership.
• Inventory and ship printed materials from HQ to remote staff.
• Safeguard confidential information about the Organization, its donors, and all operational procedures and strategies.