Event Coordinator

Event Day-Of Coordinator

SB Events Co. | Weddings & Destination Events

U.S.-based | Domestic & International Travel Required (Approx. 60%)

Contract / Part Time

Why This Role Matters

Event days are where months of planning come to life. As an Event Day-Of Coordinator with SB Events Co., you are part of a team committed to precision, hands-on execution, and delivering seamless experiences for large-scale weddings and destination events—often with 250 guests across multiple days.

This role is ideal for someone who thrives on being on-site, performs well in fast-paced environments, enjoys learning about different cultures and traditions, and takes pride in meaningful, behind-the-scenes work. If you’re energized by execution, teamwork, and seeing a couple’s vision come together in real time, this role is deeply rewarding.

The Event Day-Of Coordinator supports on-site execution under the direction of the Event Director and Lead Planner. You’ll play a key role in guest experience, client support, vendor coordination, logistics, and overall event flow—working closely with planners, vendors, and fellow coordinators to ensure each event feels composed, thoughtful, and well cared for.

This role is best suited for individuals who are able to prioritize SB Events Co. events within their professional schedule and maintain availability during active booking periods.

Availability & Travel Commitment

• Events are typically multi-day celebrations for one couple, often Thursday–Saturday or Thursday–Sunday; availability for all event days is required
• Coordinators are expected to maintain broad availability during peak event seasons
• Must be available for domestic travel across the U.S. and international destination events
• International assignments typically require 5–7 consecutive days of availability, including travel
• Availability for weekends and major holiday weekends is required when events are scheduled
• Travel days are additional when events take place outside of Dallas, Texas
• Once an event is accepted, all associated dates are considered firm and non-negotiable except in true emergencies

What You’ll Do

Event Execution

• Support setup, event flow, and breakdown across multi-day events
• Execute assigned roles such as guest experience, bridal support, event runner, logistics, food & beverage, or production support
• Stay aware of timelines, transitions, and priorities throughout each day
• Identify issues early and escalate with thoughtful, solution-oriented communication
• Remain flexible and step in where support is needed
• Handle long days with focus, urgency, and care
• Assist with pre-event preparation and execution of the planning process
• Attend 2–3 internal timeline meetings per event
• Attend annual refreshers and internal knowledge shares
• Provide calm, warm, and professional support to clients, families, and guests
• Serve as a point of contact for guests when assigned
• Work collaboratively with planners, coordinators, and vendor partners
• Contribute to a composed, positive, and supportive on-site environment
• Think proactively and take initiative within your assigned role
• Make sound, real-time decisions aligned with leadership direction
• Take pride in doing things well

Who This Is For

• Someone who genuinely enjoys live events and on-site execution
• A calm problem-solver who performs well under pressure
• A team player who values structure, leadership, and collaboration
• Someone who takes pride in reliability, professionalism, and follow-through
• Someone excited by travel, multi-day events, and dynamic environments

Qualifications

• Prior experience in weddings, events, hospitality, or production preferred
• Strong communication skills and professional presence
• Ability to stay composed and solution oriented in fast moving situations
• Comfortable being on your feet for long periods and lifting light to moderate items
• Familiar with tools such as WhatsApp and Google Drive
• Valid passport and ability to travel internationally
• Legally authorized to work in the U.S. and travel internationally
• Valid driver’s license and reliable personal transportation required
• Ability to independently travel to event sites, meetings, and call times, including early mornings and late nights
• Have reliable laptop, cell phone, and wifi

Compensation & Perks

• Competitive per-event-day or hourly rate ranging $18 - $25 rate based on experience and responsibility
• Flights, lodging, and ground transportation covered for destination events per company policy
• Meal and incidental allowance during travel and event days
• Priority booking and growth opportunities for consistently reliable coordinators

What You’ll Gain

• Hands-on experience with multi-day South Asian weddings and destination events
• Opportunities to travel across the U.S. and internationally
• The opportunity to grow within the company

If you take pride in execution, value strong teamwork, and are excited by the energy of live events, we’d love to hear from you.