Part-Time Back Office Coordinator

📍 Trumbull, CT

🕒 Part‑Time | 20-25 hours/week

💲 $20.00–$28.00 p/hr

📢 Recruiter submissions are not being accepted for this position.

About Us:

Saxe Doernberger & Vita, P.C. (SDV) is a nationally recognized law firm dedicated exclusively to representing policyholders in insurance coverage disputes. With headquarters in Connecticut and offices in California and Florida, SDV is proud to be Mansfield Certified, reflecting our commitment to equitable talent practices and inclusive leadership development. We value collaboration, innovation, and a culture where every team member’s contributions matter.

Role Overview

The part‑time Office Coordinator provides essential back‑office operational support, including administrative tasks, office logistics, Property Management ticket management, event coordination, and assistance with office moves. The role also supports HR with interview scheduling and onboarding activities and contributes to employee engagement initiatives by preparing recognition materials and culture‑focused items. While primarily behind the scenes, this position provides backup coverage for the front desk and phones as needed. The ideal candidate is organized, detail‑oriented, and able to support multiple functions in a fast‑paced legal environment.

Key Responsibilities

• Prepare, proofread, and distribute documents and correspondence.
• Manage mail and assist with basic shipping tasks.
• Monitor office supplies and assist with vendor coordination and maintenance needs.
• Maintain organized and confidential physical and electronic files.
• Submit, track, and follow up on Property Management tickets for office support needs.
• Assist with office moves, workspace updates, and seating changes.
• Provide general administrative assistance across departments and support ad‑hoc projects.
• Assist with scheduling meetings and coordinating conference room bookings along with Reception.
• Manage shared deadlines, calendars, and tasks in Outlook.
• Adjust schedules and logistics as needed to support office operations.
• Coordinate candidate interviews and manage related communications.
• Support onboarding activities, including day‑one boxes, workspace setup, office tours, and orientation materials.
• Prepare gift bags, recognition packages, and materials for firm events and celebrations.
• Organize, assemble, and distribute employee appreciation items, including welcome kits, milestone gifts, event favors, and other culture‑enhancing materials.
• Support logistics for internal meetings and small‑scale office events, including catering, materials, and setup.
• Assist with departmental or office‑wide projects as needed.
• Provide backup support for front desk coverage and phone management during absences, lunches, or peak times.
• Perform additional administrative tasks and short‑term projects as assigned.

Qualifications

• 1 years of administrative or office coordination experience, preferably in a legal or professional services environment.
• Strong organizational and time management skills with attention to detail.
• Strong customer service skills
• Strong technical aptitude and the ability to quickly learn and adapt to new software, systems, and digital tools, comfortable navigating integrations, task automation features, and evolving technologies in a legal office environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook (calendar and inbox management) Word (document formatting and templates), Excel (formulas, pivot tables), and PowerPoint (professional presentations); familiarity with legal practice management software is a plus.
• Ability to handle confidential information with discretion.
• Commitment to supporting a collaborative team environment.

We’re excited to meet passionate professionals who are ready to make an impact, and we warmly encourage you to apply and grow with the SDV team.