Executive Assistant

JOB SUMMARY

The Executive Assistant will manage complex scheduling, board communications, governance documentation, and cross-functional coordination with professionalism. This individual will play a key role in upholding the Club's standards of excellence and confidentiality, while fostering effective communication between leadership, committees, and members.

DUTIES AND FUNCTIONS

• Coordinate and manage all Board of Governors meetings, including scheduling, agenda preparation, material distribution, and minute-taking.
• Track and follow up on Board action items to ensure timely execution and accountability.
• Maintain the Boardroom calendar and schedule select appointments for the General Manager.
• Oversee the maintenance and secure storage of governance documents, including Board minutes, SCC Bylaws, Membership Rules & Responsibilities, Committee records, and orientation materials.
• Ensure timely updates and distribution of key documents such as the Annual Report, Board election ballots, and Committee guidelines.
• Serve as a liaison between the General Manager, Board, and Committees to support strategic initiatives, timelines, and communications.
• Assist in planning and executing governance-related events such as Town Halls and Annual Meetings.
• Reconcile and code General Manager's credit card expenses.
• Order administrative supplies and business cards for department heads.
• Respond to general membership inquiries with professionalism and discretion, representing the General Manager and Board with a high standard of service.
• Support the General Manager with special projects and initiatives as needed.

QUALIFICATIONS

• Minimum of 5 years of executive-level administrative experience, preferably in a private club, hospitality, or corporate governance setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Exceptional written and verbal communication skills.
• Demonstrated ability to manage sensitive information with discretion and integrity.
• Strong organizational and time-management skills with the ability to prioritize and execute multiple tasks independently.

This role will start no later than mid January 2026. Full-Time - 5 days per week on-site: Monday-Friday.

Benefits:

• Free Lunch Provided: Fuel up for success.
• Holiday Bonus: Celebrate the season with an extra boost
• Referral Bonuses: Share the love and earn rewards.
• Scholarship Opportunities: Invest in your education.
• Holiday Pay: Because your time matters.
• Partial Uniforms: Look sharp while representing our club.
• 401k Employer Matching: Secure your financial future.
• Employer-Subsidized Health Insurance: Prioritize your well-being with affordable coverage.
• Monthly Birthday Celebrations: Make every birthday special with treats and recognition.
• Quarterly Employee Events: Connect and celebrate with team-building fun and gift card giveaways.