Human Resources / Payroll Coordinator

Job Summary: The HR/Payroll position performs a variety of technical and administrative duties related to human resources, payroll processing, and employee recordkeeping. This position ensures accurate and timely payroll for all employees, maintains compliance with applicable laws and contracts, and provides exceptional support to staff and administrators on HR and payroll-related matters.

Essential Duties and Responsibilities

Human Resources

• Process and maintain employee attendance and leave records in Red Rover, ensuring accuracy, timeliness, and appropriate coding of absences.
• Prepare and distribute employee correspondence letters, including employment verifications, wage and status changes, contract notices, and other HR communications.
• Maintain and update spreadsheets and tracking systems for payroll, benefits, leaves, and other HR data to ensure accurate reporting and compliance.
• Review and process iChat volunteer applications, ensuring all background checks are completed and approved in accordance with district policy.
• Track employee onboarding progress, ensuring new hire paperwork, background checks, benefit enrollments, and mandatory training are completed accurately and on time.
• Support the administration of workers’ compensation claims, including incident reporting, communication with insurance providers, and coordination of return-to-work documentation.
• Assist with unemployment claims by preparing and submitting required documentation, tracking determinations, and maintaining accurate records.
• Maintain confidential personnel and payroll files, both electronic and paper, in accordance with district retention policies.

Payroll

• Provide semi-monthly payroll processing support to the Payroll Specialist as needed.
• Prepare and review hourly and extra duty timekeeping records and uploads for payroll processing.
• Assist with ACA payroll file processing and reporting.
• Assist with employee deduction and benefit changes in the ERP System (MUNIS) and reconciling with the online benefit enrollment tool (Employee Navigator), both during Open Enrollment and throughout the year.
• Assist with benefit and deduction reconciliations to ensure accuracy.
• Set up new hire payroll and deduction information in the ERP System (MUNIS).
• Maintain and update employee accrual records in the absence management system (Red Rover), including preparing payroll downloads.

Note: These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements below are intended to describe the general nature and level of work being performed by a person in this position. They are not constructed as an exhaustive list of all duties that may be performed by such a person.

Qualifications

• Associate degree in accounting, finance, or human resources related field preferred.
• Minimum of two years of experience in accounting and human resources.
• Ability to pass a background check and maintain confidentiality.

Knowledge, Skills, and Abilities

• Strong attention to detail, accuracy, and organizational skills.
• Knowledge of accounting principles related to the position.
• Ability to prioritize tasks, meet deadlines, and manage high volumes of transactions.
• Effective communication and interpersonal skills for working with staff.
• Proficient in data entry and financial software systems.

Work Environment

• Standard office environment in a school district business office setting.
• Regular use of computers, accounting systems, and office equipment.
• Occasional lifting of files, documents, or office supplies.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.

Grand Ledge Public Schools District shall provide equal opportunity and shall not discriminate in matters of employment or enrollment on the basis of age, religion, race, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, color, national origin, gender/sex, sexual orientation, gender identity, disability, height, weight or marital status in its programs, services or activities.