SY 25-26 School Counselor Clerk

PRIMARY FUNCTION: This position is responsible for performs a variety of responsible clerical work and other associated duties within the school counseling function of the school.

REPORTS TO: Principal

SALARY SCHEDULE: 102

WORK DAYS: 200

REQUIREMENTS:

• Education Level: A GED or a standard high school diploma from a GaDOE-approved and accredited institution is required.

Preferred: Vocational or college-level courses in secretarial skills or office management

• Experience, Skill, and Certification:

• One or more years of experience in a clerical or secretarial role
• Proficiency in word processing, spreadsheet, and other office-related software packages
• Demonstrable oral and written communications skills, math skills and organizational skills which give the ability to interact effectively with students, parents, staff and others, to prepare schedules, materials packets, and reports, and to organize meeting arrangements
• Experience with standard office equipment and procedures
• Ability to use judgment to make or recommend decisions related to escalation of issues or other related situations based on departmental, school or Board policy
• Able to multitask in a busy office/school environment

ESSENTIAL DUTIES:

• Assists in the preparation and completion of reports, correspondence, and other necessary documentation.
• Alerts School Counselor(s) to emergency situations.
• Maintains a schedule of appointments for the School Counselor(s).
• Makes arrangements for parent conferences, counseling sessions and other meetings
• Screens and directs visitors and telephone calls.
• Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form.
• Assists in researching and preparing varied reports and presentations.
• Assists in new student registration/enrollment.
• Requests, sends, and maintains student records according to the practice of the SCCPSS Board policy.
• Performs other duties as necessary for the effectiveness of the organization.

TERMS OF EMPLOYMENT

Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be the 200 day classified work schedule.

NON-ESSENTIAL RESPONSIBILITIES

A responsibility is considered to be “non-essential” (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the “Duties and Responsibilities” section for those responsibilities that could be considered “non-essential” based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered “non-essential” in a specific situation. Any request for accommodation must be reviewed on an “individual case” basis.

PHYSICAL AND SENSORY DEMANDS

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.