SY 25-26 Purchasing Manager

PRIMARY FUNCTION: This position is responsible for assisting the Senior Director of Purchasing with the operation of the central purchasing functions of the school system.

REPORTS TO: Senior Director of Purchasing

SALARY SCHEDULE:302

WORK DAYS: 250

REQUIREMENTS:

• Bachelor’s degree from an accredited college or university with five (5) or more years of experience in a business office including at least five (5) years of significant purchasing experience as determined by the District
• Additional training in contract administration, specification development, and construction

-OR-

• Appropriate recognized certification (CPPB, CPPO, NIGP-CPP, CPM) with eight (8) or more years of significant purchasing experience
• Equivalent combination of education, training, and significant directly related experience as determined by the District

Preferred: Masters degree in Business Administration or Public Administration from an accredited college or university.

Experience, Skill, and Certification: 

• Extensive knowledge of and progressively responsible work experience with purchasing methods and procedures, including buying, inspecting, storing, and shipping methods
• Thorough knowledge of sources of supply, markets, and price trends
• Considerable knowledge of office management principles and practices
• Knowledge of accounting practices as applied to procurement procedures
• Demonstrable ability to make decisions impartially and objectively
• Ability to handle busy and time sensitive situations, including multi-tasking
• Ability to build and maintain effective working relationships with outside vendors, District personnel, and the general public.

Preferred:

• Directly related previous purchasing experience in a school district or other governmental agency which would provide knowledge of principles and practices of purchasing and the laws and regulations governing public procurement
• Previous supervisory or management experience

Duties and Responsibilities:

1. Assist in development of complex, non-restrictive specifications from information received from District staff to solicit formal bids, proposals and request for quotations.
2. Demonstrates clear understanding and rationale for why processes must follow certain steps.
3. Initiate, issue, monitor and evaluate bids, proposals, and request for quotations.
4. Develops sources of supply and obtains information from vendors concerning specifications, price, delivery dates, warranty periods, etc.
5. Resolves problems related to purchases and purchasing procedures, determines source of trouble and takes corrective action.
6. Enters contracts with vendors under the guidelines set forth in Board Policy.
7. Keeps the Senior Director of Purchasing informed of critical issues within the Department and assigned area of responsibility of incidents about which the Senior Director and the Chief Financial Officer should be aware.
8. Establish and maintain effective working relationships with schools, departments, management, and the public.
9. Approve purchase requisitions in compliance with district policies and procedures.
10. Ability to provide guidance to other procurement staff as needed.
11. Assist Senior Director of Purchasing with management and supervision of department staff assignments.
12. Assist Senior Director of Purchasing with revisions to the department’s policies and procedures when changes are necessary.

TERMS OF EMPLOYMENT

Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. This is a 250-day position. Exempt (302).  New 06-2023

NON-ESSENTIAL RESPONSIBILITIES

A responsibility is considered to be “non-essential” (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the “Duties and Responsibilities” section for those responsibilities that could be considered “non-essential” based on this definition.

PHYSICAL AND SENSORY DEMANDS

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below.  For jobs that require more physical or sensory effort, please list the requirements in this section. Check the box that is applicable for this position and complete any necessary information.

[ X ] OFFICE   Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.

[ ] CLASSROOM Employees in this category spend at least most of the workday in a typical classroom or related educational environment. There will be prolonged periods of standing or walking, and there may be frequent bending, stooping, or stretching. There are occasions that require the lifting or pulling of equipment or supplies. Reading, listening, writing, and speaking are requirements. There are few exceptional physical or sensory demands, but there may be occasions that require the lifting or restraint of a student. 

EXCEPTIONAL PHYSICAL OR SENSORY DEMANDS

(Check any that apply to this job and complete the required information.)

[X] Heavy lifting of up to                15           pounds

[ ] Frequent climbing up to           feet, and/or working on building roofs.

[ ] Exposure to heavy dust, dirt, chemical or paint fumes, or other airborne

     matter.

[ ] Exposure to extreme heat, electric current, hazardous chemicals or other potential hazards.

[ ] Sitting or standing for extended periods with no control over rest periods.

[ ] Other: 

Salary : $74,184 - $128,661