Administrative Coordinator

• Company Sponsored Health Plan
• Retirement Savings Plan
• Life and Accidental Death and Dismemberment Insurance
• Paid Time Off/Vacation
• The advantages of an environment that supports your development and recognizes your achievements!

• Provides high-level administrative support and assistance to the Executive Team and/or other assigned leadership staff.
• Performs various clerical and administrative tasks including answering phones, drafting emails, letters & memos, invoices, reports, photocopying, faxing, filing, building binders, etc.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Creates and maintains job-specific Excel spreadsheets, tracks job costs, and processes invoices in coordination with the Administrative Manager.
• Owns the creation, maintenance, and regular updating of company Standard Operating Procedures (SOPs), ensuring consistency, accessibility, and control across departments.
• Serves as a professional and welcoming representative of the organization by greeting and assisting visitors, as needed, in support of front desk operations.
• Helps maintain a clean, organized, and presentable office environment and promotes a positive company image through light upkeep as necessary.
• Coordinates with the Administrative Manager on event logistics and planning for in-house and external events, including catering, pick-up, set-up, and on-site support.
• Other duties as assigned.

• High school diploma or the equivalent required.
• At least four years of related experience required.
• Excellent verbal and written English communication skills, verbal and written Spanish communication skills a bonus.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Must be well versed in Microsoft Excel, and Word, with some knowledge in PowerPoint, and Outlook.
• Valid driver’s license and reliable transportation required for occasional local errands or off-site tasks.

• The noise level in the work environment is typical of an office and is usually low to moderate.
• Movements including but not limited to prolonged periods of sitting at a desk and working on a computer, occasional standing, walking, bending, and reaching are required.
• Regularly required to use hands to handle or feel; talk; see; and/or hear. Specific vision abilities required by this job include close vision and color vision.
• Must be able to lift up to 25 pounds at all times.
• This position does not require out-of-state travel but does include travel for the purposes of running various errands to various local locations.

Saunders Entertainment LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender (including pregnancy, childbirth, breastfeeding and/or related medical conditions), sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, or any other protected status under federal, state, or local laws.