Govt. Natural Resources - Administrative Assistant II

POSITION SUMMARY:

The Administrative Assistant II, under the direction of the Program Director, is responsible for providing administrative assistance with the day-to-day operations of the Fisheries Program.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

• Supports management and departments by ensuring appropriate follow through on division and departmental projects and day-to-day activities.
• Processes payroll, leave requests, employee paperwork, travel requests/reconciliations, disbursement vouchers and per diem requests.
• Assists in maintaining records management database systems, timekeeping system, and Kronos.
• Assists Program Director with compiling and preparing monthly operations and financial reporting, departmental/tribal project, and day-to-day operations.
• Attends meetings, prepares agendas, plans for and maintains meeting minutes for all internal division meetings and other meetings as assigned.
• Works as division liaison and responds to customer, vendor and department inquiries.
• Performs office clerical functions, such as filing, typing, copying, recordkeeping, routing phone calls and visitors, etc.
• Oversees inventory process for division/department equipment and supplies.
• Performs functions of other division/department positions as needed.
• Logs and processes division signatures and mail.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• Works on special projects as assigned.
• Provides backup coverage for division/department personnel as needed.
• All other job-related duties as assigned.

CONTACTS:

Immediate peers, peers in other department, immediate supervisor/manager, managers in other departments, executives, customers, outside vendors/service providers and Tribal fishers and families.

PHYSICAL REQUIREMENTS:

Position sedentary primarily sitting/lifting of maximum of 10 pounds. Physical factors include constant sitting, typing; frequent use of hearing; and occasional standing, walking, carrying/lifting, stooping, reaching, manual handling, midrange/far vision, depth perception, color/field of vision and bending. Working conditions include occasional exposure to weather and air quality. Potential hazards include constant computer use and occasional exposure to electric shock.

REQUIREMENTS:

Education: High school diploma or equivalent required. Associate’s degree in Business or related field preferred.

Experience: Minimum of three years of administrative office experience required.

Certification/License: Must comply with the Sault Tribe’s Drug-Free Workplace Policy which may include random drug tests.

Knowledge, Skills and Abilities: Must have working knowledge and be able to use office machines, such as calculator, copier, fax, scanner, printer, and computer. Must have working knowledge and be able to use word processing, spreadsheet, and database software. Must have knowledge of or be able to learn to use timekeeping and accounting software. Must have excellent organization and time management skills. Must have excellent communication skills and be able to communicate clearly in person, in writing, and by telephone. Must be able to work with little to no supervision. Must be willing to travel when requested. Must be able to exercise good judgement and initiative. Must be able to establish and maintain an effective working relationship with supervisory personnel, coworkers, and the general public. Must maintain privacy and confidentiality. Native American preferred.