What are the responsibilities and job description for the Judicial Assistant position at Sauk County, WI?
Join our team and make a difference in your community as a Judicial Assistant for Circuit Court Branch 1.
Sauk County is a regional government entity seeking enthusiastic, creative, and eager individuals to join our dedicated team. A career with Sauk County will bring unlimited opportunities to provide support, assistance, and growth to local communities. Sauk County signifies beauty with land made views while striving to continue to provide excellent services that make a difference in our County.
The purpose of the Judicial Assistant is to provide administrative support to the Circuit Court Judge and to assure timely and efficient operation of the Circuit Court Branch including schedules, court calendars and communications involving the Sauk County Circuit Court activities.Essential Duties
- Coordinate, manage, and oversee the scheduling of court proceedings including hearings, conferences, trials, jury trials, and entering calendar data on the Circuit Court Automation Project (CCAP) database. Contact attorneys and other concerned parties regarding court dates, cancellations, and case status.
- Conduct pretrial and status conferences with attorneys and litigants incorporating the setting of deadlines, court dates and due dates for pleadings and briefs.
- Coordinate the processing of family, small claims, civil, traffic, and criminal cases, including tracking of pending cases/motions, to ensure efficient resolution.
- Type and proofread judicial decisions. Draft and type routine correspondence and orders relating to family law, small claims, civil, traffic, criminal, and probate actions. Prepare jury instructions and verdict forms.
- Coordinate ZOOM hearings including but not limited to assigning and/or providing Zoom Meeting ID numbers to parties, coordinating Zoom appearances with county jails or prisons for litigants/defendants who are incarcerated, and setting up computers in court for Zoom hearings.
- Perform reception tasks such as greeting visitors and answering phones.
- Review incoming mail – electronic, interoffice and USPS – and legal documents for the Judge’s signature.
- Work with Clerk of Court staff to ensure the quality and accuracy of the court file including discovering errors and discrepancies in the case files which include correct party/attorney identification, incorrect addresses to be updated, incorrect Judge/Court Reporter listed for a hearing, cases that are open that should be closed and improperly filed documents.
- Answer questions relating to procedures for, and provide information regarding, family matters, small claims, civil, traffic, and criminal proceedings both verbally and in writing.
- Coordinate out –of-county judicial assignments- review incoming assignments, set up files, schedule preliminary matters and coordinate schedules with assigning counties.
- Maintain Judicial Dashboard status.
- Order office supplies.
- And other duties as assigned.
Required Working Hours
standard working hours are Monday through Friday, 8:00 am until 4:30 pm. Please note these hours are subject to change and additional hours may be needed or required. Compensation for additional hours beyond normal working hours are subject to applicable state and federal regulations.
Minimum Training and Education
Required:
High School diploma or equivalent
2 years of office or secretarial experience
Preferred:
Associate’s degree in Legal Secretarial Science, Paralegal studies, or another related field
Prior Judicial Assistant experience
Any combination of education and experience that provides equivalent knowledge, skills and abilities may be considered.
Sauk County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.