Accounts Payable Specialist - Part Time

SUMMARY

The Accounts Payable Specialist ensures the integrity and timeliness of processing payments to suppliers by performing a variety of accounting functions required to enter information into various application systems with a high degree of accuracy and thoroughness. This position will work about 20 hours per week, on a flexible schedule. 

ESSENTIAL DUTIES AND RESPONSIBILITIES may include the following:

• Ensures all invoices, check requests, and Team Member expense reports have proper approvals per Company policy and reviews company number, quantity, price, general ledger account, department, and accounting period for accuracy
• Enters vendor invoices into Accounts Payable module within JD Edwards after verifying a two or three-way match and works with Procurement and Receiving to resolve differences
• Monitors and responds to the Accounts Payable email account for electronically submitted invoices and vendor correspondence
• Self-assesses use tax as appropriate per Wisconsin regulations and statutes
• Reviews all freight bills to verify the sales order number is referenced and codes them to the appropriate freight account
• Ensures completed W-9 forms are on file for all new vendors that require tax reporting
• Works to transition vendor payments from checks to ACH and vendor invoices remitted electronically instead of mailed
• Sorts and files Accounts Payable paperwork including invoices entered, packing slips, and check copies in respective storage locations
• Identifies and implements process improvement opportunities within the Accounts Payable function for increased efficiency
• Assist AR with retrieving deduction back-up from customer portals on an as-needed basis to ensure timely management of repayment requests.
• Other duties and special projects as assigned

DIRECT REPORTS: None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associate degree in Accounting, Finance, Business, or related field, required.

2-3 years of experience in an accounting related function preferably accounts payable.

Experience with JD Edwards or other translatable ERP system, preferred

Proficient in Excel, preferred

Skills and Competencies

· Articulate: Communicates clearly and effectively in written and verbal formats

· Detail orientated – Ensures accuracy and precision in work output

· Organized – Structures work and information in a logical, efficient, manner

· Problem solver – Identifies root causes and recommends effective solutions

· Adaptable – adjust to new or changing circumstances

· Teamwork- Works well within diverse groups to achieve common goals. Initiative – Takes proactive action without being prompted.

· Quality Commitment – Consistently strives to meet high standards of excellence.

· Results driven – focuses on achieving results that promote business success.

Certifications: None

ADDITIONAL INFORMATION

WORK LOCATION : Pleasant View Offices

TRAVEL REQUIREMENTS None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly required to sit and handle, finger, and feel. The Team Member is occasionally required to stand, walk, stoop, kneel and reach with hands and arms; The Team Member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Team Member is not substantially exposed to adverse environmental conditions.

The above statements are intended to describe the general nature and level of work being performed by Team Members assigned to this work. This is not an exhaustive list of all duties and responsibilities. Sartori Company reserves the right to amend and change responsibilities to meet organizational and business needs as necessary.