Program Coordinator

Sarasota Performing Arts Center Foundation Overview 

The mission of the Sarasota Performing Arts Foundation (Foundation) is to create and sustain a vibrant performing arts center, advance education, and enrich communities by inspiring minds through the power of the arts.

With education at our core, the Foundation is advancing our community into a new era, creating and developing the vision for a contemporary performing arts community of national significance for Sarasota. The campus will be a magnet destination for generations, with the potential to impact and enrich communities across the state and country. The new performing arts center will be a public-private partnership in which the city of Sarasota and the Foundation will be the principal participants.

This is an exciting opportunity to join an organization poised for growth and expansion. Roll up your sleeves and step into our fast-paced entrepreneurial organization to help us achieve something truly iconic.

Position Summary

The Program Coordinator is a temporary, part-time role within the Mission & Impact Department supporting the Sarasota Performing Arts Foundation’s Mindful Recovery initiative in partnership with the Early Learning Coalition of Sarasota County (ELC). This county-wide arts and wellness program supports early learning educators and young children through creative, arts-based approaches to resilience, wellbeing, and classroom engagement.

The Program Coordinator plays an essential role in the successful implementation of the program by administering scheduling, logistics, communications, and coordination with teaching artists, early learning sites, and internal departments. This position helps ensure that program activities are delivered smoothly, efficiently, and with a high level of professionalism.

This is an exciting opportunity for a highly organized, proactive, and collaborative individual who thrives in a fast-paced environment and is passionate about supporting arts-based community initiatives that create meaningful impact.

Essential Duties and Responsibilities

Administrative & Program Support

• Maintain the program’s calendar and schedule meetings with teaching artists, ELC staff, and other project stakeholders.
• Coordinate residencies from beginning to end, including pre-residency communication and intake surveys, scheduling, contracting teaching artists, ordering supplies, and ensuring completion of all follow-up materials such as invoicing, impact surveys, and debriefs with accuracy and efficiency.
• Track program expenses according to departmental tracking procedures.
• Prepare monthly invoices for reimbursement from the Early Learning Coalition.
• Serve as the primary point of contact for teaching artists and ELC communications related to program logistics.
• Prepare meeting materials and assist with follow-up communications and documentation.
• Support departmental operations and special projects as assigned.

Required Qualifications

• Valid driver’s license and access to reliable transportation to visit residency sites throughout Sarasota County.
• Ability to pass a level 2 background check.
• 3 years of experience in program coordination, operations, administrative support, or related roles.
• Interest in arts programming, arts and wellness initiatives, and/or early childhood education.
• Ability to work at maximum 29 hours per week; scheduling may fluctuate due to event and workshop scheduling

Preferred Qualifications

• Associate’s degree or higher
• Demonstrated success managing multiple fast-paced projects simultaneously.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity, and discretion when working with diverse stakeholders.
• Ability to manage multiple priorities and deadlines with accuracy and efficiency.
• Collaborative and team-oriented with a proactive approach to problem-solving.
• Proficiency in Microsoft Office 365 applications.
• Strong interpersonal and customer service skills.
• Ability to communicate and collaborate effectively with a wide range of stakeholders including artists, educators, and cross-departmental teams.
• Ability to occasionally work evenings or weekends to support programs or events.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The noise level in the work environment is typically quiet to moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and reach with hands and arms. The employee is regularly required to talk, hear, and use hands to finger, handle, or feel objects, tools, or controls. The employee is frequently required to walk and sit and must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Acknowledgement

The Foundation has reviewed this job description to ensure that essential functions and basic duties have been included. The Foundation reserves the right to change it at its sole discretion at any time and without any advance notice. This job description and list of functions is not intended to be an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. 

Sarasota Performing Arts Foundation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.