What are the responsibilities and job description for the Processing Clerk position at Sarasota County?
JOB SUMMARY
The Processing Clerk in Central Records plays a vital role in supporting the judicial system by ensuring accurate case processing, proper records management, and compliance with applicable laws, statutes, and administrative orders. This position requires a high level of attention to detail and confidentiality while interacting with judges, attorneys, law enforcement, court staff, and the public.
Processing Clerks in are responsible for managing civil and criminal evidence, paper batched documents and other court documents requiring special retention. Duties include: managing the intake, storage and retention of evidence, mail and courier runs, disposition of batched documents and management of specific court documents such as Wills and Bonds.
This role demands strong organizational and time management skills to handle multiple priorities in an often high volume and fast-paced environment. Processing clerks must demonstrate proficiency in compliance with Florida statutes and rules, administrative orders, and Clerk’s Office standards, processes and procedures. Processing clerks must maintain confidentiality of sensitive information related to court records and events and juror information. Accuracy and efficiency are essential to the processing clerk position to uphold the integrity of the judicial system.
As representatives of the Clerk and Comptroller’s Office, Processing Clerks are expected to maintain the highest standards of professionalism and customer service. They must demonstrate superior communication skills and attention to detail when assisting both internal and external stakeholders.
The Processing Clerk also plays a key role in continuity of operations planning (COOP), ensuring essential court services remain operational during emergencies by following departmental protocols and assisting with critical functions as required.
In all interactions, the position exemplifies the Clerk and Comptroller’s core values of integrity, making a difference, and proficiency, while promoting a culture of accountability, commitment, and trustworthiness. By setting high standards for professionalism in appearance and demeanor, leaders promote respectful work and service environments that emphasize individual commitment to excellence and integrity across all functions.
The Clerk and Comptroller retains the right to change or assign other duties to this position to align with the mission, core values, and goals of the organization.
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Education: Required: High School Diploma or GED Preferred: Associate or Bachelor’s degree in Business Administration, Criminal Justice, Public Administration, or a related field. Relevant Field: Business, Business Management, Business Administration, Public Administration, Communications, Criminal Justice, English or a related discipline |
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Relevant Experience: Proven experience working in a legal or judicial setting, records management, customer service, or a related administrative role preferably in a highly regulated industry. |
Drug Free Work Environment
EOE/AA/ADA
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