What are the responsibilities and job description for the Office Manager position at SARASOTA CONTEMPORARY DANCE INC?
Office Manager — Sarasota Contemporary Dance
Schedule: Part-time, approximately 20–25 hours per week (on-site required)
Compensation: $19/hour
Reports to: Treasurer - Board of Directors
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Purpose
The Office Manager handles the daily administrative, financial, and ticketing operations of Sarasota Contemporary Dance (SCD). This position keeps the organization’s systems running smoothly and ensures accurate records across payroll, ticketing, and general operations.
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Key Responsibilities
Administrative & Operations
● Maintain office systems, records, and files (digital and paper).
● Coordinate communication among staff, vendors, and contractors.
● Schedule and document staff meetings.
● Serve as main contact for landlord, building services, and vendors (HVAC, cleaning, pest control, internet, etc.).
● Manage office supplies, equipment, and facility access.
● Support studio rentals and assist at the front desk as needed.
Financial Management
● Track income and deposits across accounts.
● Prepare and organize documentation for bookkeeper and accountant.
● Manage vendor payments, reimbursements, and check/cash deposits.
● Maintain organized records for audits and board reporting.
● Support budget tracking for productions and programs.
Ticketing & Audience Services
● Build and maintain events in the AudienceView system.
● Ensure our ticketing system is interfacing properly with all systems (Ovationtix)
● Manage ticket setup, pricing, comp tickets, and patron support.
● Reconcile ticketing and donation reports after each performance.
● Prepare attendance and revenue summaries for the board.
Human Resources
● Maintain employee and contractor records (I-9, W-4, W-9).
● Add, update, and remove employee accounts in payroll system.
● Coordinate communication on payroll, scheduling, and HR policies.
Digital & Web Support
● Act as support in updating the SCD website (WordPress) with current events and press.
● Coordinate with web or marketing contractors for design or technical updates.
● Provide light support for newsletters or announcements (Mailchimp).
● Maintain organized digital files in Google Workspace and Dropbox.
Development & Marketing Support
● Manage donor and mailing lists in DonorSnap.
● Prepare reports and lists for campaigns and grants.
● Assist with gathering budget and data for annual grant applications.
● Coordinate production and delivery of marketing materials.
● Assist in Grant writing as needed
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Qualifications
● Minimum 2-3 years of administrative or office management experience (arts or nonprofit preferred).
● Experience with multiple digital tracking systems (Paychex, QuickBooks, Gusto, or similar).
● Familiarity with AudienceView or other ticketing software is a bonus.
● Working knowledge of WordPress, Google Workspace, and Microsoft Office.
● High attention to detail, confidentiality, and organization.
● Strong communication and time management skills.
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Other Information
● Flexible scheduling with some remote tasks possible. In office time mandatory at least 85-90% of working hours
● Complimentary tickets to SCD performances and community events.
Salary : $19