Operations and Office Manager (Chicago)

Are you a highly organized multitasker with a knack for keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? If so, Saragossa wants to hear from you!

The Role

As our Operations & Office Coordinator, you will be instrumental in ensuring the seamless running of our U.S. operations. From compliance and HR support to office management and event planning, you’ll play a key role in supporting our growing team and maintaining an efficient, positive workplace.

What You’ll Do

Compliance & Operations:

• Assist in drafting and managing contracts, ensuring compliance with legal and regulatory standards.
• Support the onboarding of clients and contractors, guiding them through compliance processes.
• Maintain up-to-date compliance records and liaise with third-party advisors.
• Stay informed about contractor classification laws and other key regulations.

HR Support & Administration:

• Facilitate employee onboarding, including offer letters, background checks, and system registrations.
• Support HR processes such as promotions, role changes, and audits of employee records.
• Plan and coordinate office activities, social events, and employee treats.
• Provide administrative support to the Managing Director and executive team.

Office & Facilities Management:

• Oversee daily office operations, ensuring a welcoming and productive workspace.
• Manage office budgets, supply orders, and vendor relationships.
• Coordinate desk moves and office expansions with minimal disruption.
• Conduct risk assessments and ensure compliance with health, safety, and security protocols.

What You’ll Bring

• administration, or operations coordination.
• Knowledge of compliance processes, contractor onboarding, and legal documentation.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Proficiency in MS 365, HR platforms, and administrative tools.
• A proactive, adaptable mindset with excellent communication skills.
• The ability to build strong relationships across teams and external partners.

Why Saragossa?

At Saragossa, we live by our values:

• Fearless – We challenge the status quo and take calculated risks.
• Uncompromising – We deliver on our promises and take accountability.
• Human – We lead with empathy, fostering long-term relationships.

We offer a dynamic and collaborative environment where you can grow, make an impact, and be part of something bigger. If you're ready to take on a vital role in our U.S. expansion, apply today!