Legal Administrative Assistant

Job Type: Full-Time

Schedule: Monday to Friday 9 a.m. to 5:30 p.m. No weekends.

Work Location: In person at our Providence, RI Location

About Us: We are a dedicated and busy immigration law firm focused on providing exceptional service to our clients. We pride ourselves on our commitment to helping individuals and families navigate the complexities of immigration law with compassion and professionalism. As a women-led firm, we value diversity and empower our team members to thrive in a supportive, close-knit environment.

Position Overview: We are seeking a motivated and detail-oriented candidate, fluent in both Spanish and English, to join our team as a Legal Administrative Assistant. In this vital role, you will support our mission by leading client relations, preparing applications, and handling administrative tasks. This position offers excellent exposure to working at a law firm for people without direct experience in the field but with a passion for immigration law. If you’re excited about making a difference and growing in a dynamic environment, we want to hear from you!

Key Responsibilities:

• Provide friendly and professional customer service to clients and prospective clients, helping them understand their case details and what is needed from them
• Manage the office’s administrative tasks including but not limited to processing incoming and outgoing mail, scheduling appointments, requesting client records, contacting external agencies, and monitoring multiple inboxes
• Draft immigration forms and provide support in collecting necessary evidence from clients
• Stay up-to-date with changes in immigration law and policy, attending webinars and training sessions as necessary.

Qualifications:

• Strong verbal and written communication skills in both English and Spanish (Required)
• Strong attention to detail and excellent organizational skills
• Ability to multitask and work independently in a fast-paced environment
• Excellent communication skills and a client-focused approach
• Professional phone etiquette and demeanor towards clients and colleagues
• Ability to learn and use technology and programs like Camp Legal, Google Suite, Microsoft Office Suite
• Willingness to keep up-to-date with changing US immigration laws and policies
• Dependability, reliability, and honesty

What we offer:

• Paid vacation time
• Paid sick time
• Paid holidays
• 401(k) with employer matching
• Paid time off the week between Christmas and New Year's
• Early closure on Fridays during summer months
• Free parking
• Office coffee station
• Opportunities for professional growth and development
• Friendly and supportive work environment

Language

• English (Required)
• Spanish (Required)

Pay: $18.00 - $24.00 per hour. Salary commensurate with experience.

Santelises Law is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

Notice to Recruitment Agencies & Staffing Firms: We manage all recruitment internally and do not work with third-party recruiters or staffing agencies for this role. Unsolicited outreach from agencies will be ignored.