Payroll Specialist (Internal)

Description

APPLICATION FILLING DEADLINE

The recruitment for this position is offered to regular, classified staff via the District-Wide Transfer process beginning November 21, 2025 through December 2, 2025. If you have any questions or would like more information, please contact mnapoli@santarosa.edu.

Compensation/Benefits

• Salary Range: This classified position is at Grade C11 on the 25/26 Classified Salary Schedule with a salary range of $6,847.00 - $8,325.00. Placement within this range is based on experience as documented in application materials. An additional 2% compensation will be added to the base salary for an earned doctorate degree.
• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. Benefits are pro-rated for part-time employees. You can learn more on our Benefits page.
• Leave/Holiday Time: Full-time classified Unit members earn 8 hours of sick leave (rates are pro-rated for part-time employees). You will maintain your current vacation hourly accrual rate (rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).
  
  

SCOPE OF POSITION

Ensures accurate and timely production of the District's payroll by overseeing and auditing payroll processes. Coordinates retirement enrollment process for all new associate faculty. Administers and creates employee payroll records and maintains current information in the payroll system. Assists employees and external vendors with payroll inquiries and issues. Administers the employee online portal, garnishments, digital archives, health savings account, and payroll records. Serves as a lead worker to other staff in the area.

This is a regular, full-time (1.0 FTE), 12-month, classified position. The tentative work schedule will be Monday through Friday from 8:00 a.m. to 5:00 p.m. This position is contingent upon funding and Board approval.

Key Duties and Responsibilities

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

• Assists in daily operations and serves as a representative of the Payroll Department providing technical expertise, training, and analytical support to staff. Audits work for accuracy, completeness, and compliance with applicable local, state, and federal laws, rules, regulations, and collective bargaining agreements
• Analyzes and audits accounting and payroll calculations. Oversees the closing, processing, and transmittal of payroll
• Compiles data, performs technical analyses, and creates payroll reports. Analyzes data to verify information and recalculates to comply with reporting requirements.
• Collaborates across departments and with external vendors to implement current regulations and develop new programs. Provides auditors with payroll documentation, audit responses and corrective actions.
• Makes recommendations for improvement and assists in review and implementation of new payroll systems and processes.
• Composes and distributes payroll documents to employees and external agencies. Receives and responds to all wage-withholding requests and disseminates information to employees. Responds to disputes and serves as a liaison to employees and agencies regarding payroll functions. Responds to subpoenas for wage information.
• Administers health savings accounts, and processes enrollment and oversees payroll deductions for health and welfare benefits; processes electronic transfers to fund health accounts.
• Assists with research and analysis of retirement systems, flexible spending accounts for health benefits, and tax codes.
• Serves as lead worker to other classified and short-term, non-continuing employees in the area.
• May supervise and direct the work of student employees.
  
  

KNOWLEDGE OF

• Public employee retirement systems.
• Current methods, practices, and terminology used in payroll, and financial and statistical record keeping.
• Relevant local, state, and federal rules and regulations, programs, policies and procedures, including retirement systems, tax sheltered annuities and flexible spending accounts.
• Use of applicable technology, including standard office productivity software and other appropriate technology.
  
  

ABILITY TO

• Perform complex payroll work.
• Work under time constraints.
• Interpret, explain, and apply various retirement systems, Internal Revenue Code rules, collective bargaining agreements, and regulations.
• Assist in the development of alternative retirement systems.
• Perform complex mathematical calculations.
• Develop and maintain financial and statistical records.
• Collaborate productively and cooperatively with individuals and groups both internally and/or externally.
• Communicate effectively, both orally and in writing.
• Exercise appropriate judgement in interactions with others and with work processes.
• Interact with the public in a helpful, courteous, and professional manner.
• Demonstrate sensitivity to, and respect for, a diverse population.
  
  

Minimum Qualifications

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)

EDUCATION

Associate degree in accounting, business, or a closely related field of study required.

Experience

2 years of related experience working with electronic payroll, accounting, financial, or statistical records and systems, including experience serving in a lead role.

SANTA ROSA JUNIOR COLLEGE COMMITMENT

All classifications require a commitment to the District's Vision, Mission, Values, Goals and Objectives as articulated in the Strategic Plan.

Application Procedures

To be considered for this recruitment, applicants must provide the following:

• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.
• Contact information (phone number and email address) for three professional references. One reference must be from a current orprevioussupervisor.
• A brief cover letter.
• Currentresume.
• A written response to thediversitysupplementalquestion.
• Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded.
• If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see Foreign Degree Requirements.
• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section above, you must complete and attach the Classified Equivalency Application (Download PDF reader) and supporting documents, including narrative synopsis, to your employment application.
  
  

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

CONDITIONS OF EMPLOYMENT

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• If selected for the position, official transcripts must be submitted prior to employment.
• Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer 'remote only' assignments).
• Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.
  
  

Additional Information

• Sonoma County Junior College District will notsponsor any visa applications.
• Applicants must be available for interviews at Santa Rosa Junior College at no cost to theDistrict.
• Applicants who have disabilities may request thataccommodationsbe made to complete the selection process by contacting the Office of Human Resources directlyat(707) 527-4954.
• Clery Report: Crime awareness and security information are available from District Police. (Public Law 101-542). The Clery Report can be found here.
• An applicant who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified.General inquiriesregardingthe position and/or District employment should be directedtothe Human Resources Department.
  
  

About The Sonoma County Junior College District

Santa Rosa Junior College (SRJC) is a public single college district located in Sonoma County, California and serves the County of Sonoma and portions of Marin and Mendocino counties. Sonoma County is rich in history, beauty, and culture and is an excellent choice for a place to live and work. The District is designated as a Hispanic-Serving Institution, reflecting the great responsibility to the educational attainment and economic well-being of the surrounding community. The District prides itself on being an inclusive, diverse, and sustainable community that fosters the growth and development of its students, faculty, and staff. SRJC is a unique institution in a unique environment. SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility.

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and SRJC Roseland in Southwest Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program or pursue courses for other professional or personal reasons.

Please see the following Online Resources to learn more about SRJC

• Office of the President
• Student Services
• Accreditation
• SRJC Factbook
• District Mission, Vision, & Values
• SRJC Strategic Plan
  
  

Non-Discrimination

The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities--including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

The Sonoma County Junior College District is an equal opportunity employer.

For more information about Title IX, please refer toDistrict Board Policy 3433andAdministrative Procedure 3434, which outlines our commitment to proactive measures in preventing sexual harassment and ensuring a respectful and inclusive community for all.