What are the responsibilities and job description for the Administrative Clerk III- Court Services position at Santa Rosa County Sheriff's Office?
JOB
GENERAL DESCRIPTION: Performs clerical work related to court services and court administration.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS: Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically.Individuals assigned to Monitor Room may be tasked with the following: Monitor and control all access into and out of designated areasMonitor camera surveillance to include all cameras inside and outside of the courthouseMonitor all duress and fire alarm systemsMaintain and review all security records dailyNotify appropriate individuals of suspicious individuals or activities observed through the monitoring systemDownload video recording for authorized agencies and the Judiciary upon requestMonitor inmate and public actions to ensure courthouse integrity, security, and safetyMonitor courthouse and transportation deputies transporting prisoners and new arresteesOperate a two-way radio system to maintain contact with courthouse deputies as well as transportation deputies Communicate with outside emergency services such as 911, EMS, Fire, local police municipality, and the Santa Rosa County Sheriff’s OfficeCommunicate with clerk’s office, judicial assistants, and other court staff to assess the status of outstanding warrants on court docketsAssist public and other agenciesMaintain coordination between outside agencies and the SRSOPrepares correspondence, informational material and documentsProvide information to employees regarding maintained filesPerform data entry in computerLog documentsMaintain records, databases, spreadsheets, and filesRetrieve and disseminate information to appropriate individualsSort/file paperworkAnswer phones and assist caller or direct to appropriate personnelPerform other duties as requiredIndividuals assigned to DNA Clerk may be tasked with the following: Work in conjunction with Circuit Court Clerks, State Probation, and Offender RegistrationPrepare and process DNA collections for individuals sentenced by the courtSubmit DNA collections to and coordinate with the Florida Department of Law EnforcementCompile monthly statistic reports for command staff and/or chain-of-command Assist with preparation of the Court Security annual budgetCoordinate with Training to facilitate all in-house training for staff assigned to the courthouseEnter requisitions and purchase orders as directed to procure suppliesCoordinate with Purchasing to maintain levels of supplies and equipment for Court Security staffDocument and disseminate civil paperwork Maintain documents for retention and destruction orders according to appropriate GS GuidelinesMaintain Court Security office calendar for staff leave and training assignmentsPrepare and maintain manuals on specific subject matter for training purposes and for the Court Security Internship ProgramAssist public and other agenciesMaintain coordination between outside agencies and the SRSOPrepares correspondence, informational material and documentsProvide information to employees regarding maintained filesPerform data entry in computerLog documentsMaintain records, databases, and filesRetrieve and disseminate information to appropriate individualsSort/file paperworkAnswer phones and assist caller or direct to appropriate personnelPerform other duties as requiredIndividuals assigned to either DNA Clerk duties or Monitor Room duties may be required to perform duties assigned to either location as directed by the Court Security Supervisor and/or their designee. ESSENTIAL PHYSICAL SKILLS: Communicate using speaking, hearing and vision skills; use of data entry equipment; sit for extended periods.ENVIRONMENTAL CONDITIONS: Office in secure area of facility.KNOWLEDGE OF: Business English, spelling, computer and office machines.ABILITY TO: Operate a computer; establish and maintain effective working relationships with inmates, officials, attorneys, co-workers, bondsmen and the general public.SKILLS: Type, operate data entry equipment.
SUPPLEMENTAL INFORMATION
LICENSE: Applicant must have a valid Florida Driver’s License at the date of hire and maintain said license while employed in this position. CERTIFICATION: Position may require obtaining certification in NCIC/FCIC within six (6) months of employment/appointment and to maintain said certification throughout employment/appointment. ADDITIONAL: Must pass a thorough background check including CVSA, physical exam, and drug screen if a new hire. May require shift work.
GENERAL DESCRIPTION: Performs clerical work related to court services and court administration.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS: Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically.Individuals assigned to Monitor Room may be tasked with the following: Monitor and control all access into and out of designated areasMonitor camera surveillance to include all cameras inside and outside of the courthouseMonitor all duress and fire alarm systemsMaintain and review all security records dailyNotify appropriate individuals of suspicious individuals or activities observed through the monitoring systemDownload video recording for authorized agencies and the Judiciary upon requestMonitor inmate and public actions to ensure courthouse integrity, security, and safetyMonitor courthouse and transportation deputies transporting prisoners and new arresteesOperate a two-way radio system to maintain contact with courthouse deputies as well as transportation deputies Communicate with outside emergency services such as 911, EMS, Fire, local police municipality, and the Santa Rosa County Sheriff’s OfficeCommunicate with clerk’s office, judicial assistants, and other court staff to assess the status of outstanding warrants on court docketsAssist public and other agenciesMaintain coordination between outside agencies and the SRSOPrepares correspondence, informational material and documentsProvide information to employees regarding maintained filesPerform data entry in computerLog documentsMaintain records, databases, spreadsheets, and filesRetrieve and disseminate information to appropriate individualsSort/file paperworkAnswer phones and assist caller or direct to appropriate personnelPerform other duties as requiredIndividuals assigned to DNA Clerk may be tasked with the following: Work in conjunction with Circuit Court Clerks, State Probation, and Offender RegistrationPrepare and process DNA collections for individuals sentenced by the courtSubmit DNA collections to and coordinate with the Florida Department of Law EnforcementCompile monthly statistic reports for command staff and/or chain-of-command Assist with preparation of the Court Security annual budgetCoordinate with Training to facilitate all in-house training for staff assigned to the courthouseEnter requisitions and purchase orders as directed to procure suppliesCoordinate with Purchasing to maintain levels of supplies and equipment for Court Security staffDocument and disseminate civil paperwork Maintain documents for retention and destruction orders according to appropriate GS GuidelinesMaintain Court Security office calendar for staff leave and training assignmentsPrepare and maintain manuals on specific subject matter for training purposes and for the Court Security Internship ProgramAssist public and other agenciesMaintain coordination between outside agencies and the SRSOPrepares correspondence, informational material and documentsProvide information to employees regarding maintained filesPerform data entry in computerLog documentsMaintain records, databases, and filesRetrieve and disseminate information to appropriate individualsSort/file paperworkAnswer phones and assist caller or direct to appropriate personnelPerform other duties as requiredIndividuals assigned to either DNA Clerk duties or Monitor Room duties may be required to perform duties assigned to either location as directed by the Court Security Supervisor and/or their designee. ESSENTIAL PHYSICAL SKILLS: Communicate using speaking, hearing and vision skills; use of data entry equipment; sit for extended periods.ENVIRONMENTAL CONDITIONS: Office in secure area of facility.KNOWLEDGE OF: Business English, spelling, computer and office machines.ABILITY TO: Operate a computer; establish and maintain effective working relationships with inmates, officials, attorneys, co-workers, bondsmen and the general public.SKILLS: Type, operate data entry equipment.
SUPPLEMENTAL INFORMATION
LICENSE: Applicant must have a valid Florida Driver’s License at the date of hire and maintain said license while employed in this position. CERTIFICATION: Position may require obtaining certification in NCIC/FCIC within six (6) months of employment/appointment and to maintain said certification throughout employment/appointment. ADDITIONAL: Must pass a thorough background check including CVSA, physical exam, and drug screen if a new hire. May require shift work.
