Facilities Manager

This position is an exempt, salaried role.

Position Summary

Under the supervision of the Chief Operating Officer, the Facilities Manager is responsible for leadership, planning, and oversight of all facility operations across the association. This includes maintenance, custodial services, building systems, equipment, grounds, vendor management, risk management, and operational compliance. The position ensures safe, clean, high-quality facilities that support program delivery and member experience.

Essential Functions

• Lead, develop, and motivate facility staff and vendors to achieve departmental goals.
• Work with executive leadership on long-range planning, operational sustainability, and facility-related strategies.
• Serve as a member of association management, promoting YMCA values, mission, and initiatives.
• Oversee all aspects of building interior and exterior maintenance, groundskeeping, custodial services, and equipment upkeep.
• Ensure proper maintenance of pools, fitness equipment, building mechanical systems (HVAC, electrical, plumbing), and life-safety systems.
• Conduct regular inspections of buildings, property, and equipment.
• Manage California Environmental Reporting System (CERS), Hazmat/Hazcom protocols, and relevant regulatory requirements.
• Promptly and accurately process/complete work orders.
• Maintain clean, attractive, safe, and well-repaired facilities at both locations (Santa Monica Family YMCA & Big Bear Overnight Camp).
• Coordinate, evaluate, and develop vendors to ensure effective operational support.
• Secure bids, oversee subcontractor work, and ensure projects stay within budget, scope, and schedule.
• Assist with and manage small capital projects, ensuring alignment with association needs.
• Partner with Department Leadership to implement safety standards and maintain compliance with OSHA, ADA, CEQA, DEH, CBC, and other regulatory codes.
• Ensure permits, licenses, and certifications are current.
• Act as on-call support for critical incidents and emergencies.
• Develop and manage facility budget, monitor expenses, and ensure cost-effective operations.
• Support financial reporting requirements and budgetary forecasting.
• Collaborate with fundraising teams on capital development (when applicable) and participate in Annual Support Campaign.
• Build and maintain partnerships with civic groups, specialized organizations, community stakeholders, and YMCA teams to enhance operational effectiveness.
• Represent the YMCA professionally in all interactions and committee work (e.g., Buildings & Grounds).
• Perform additional duties as assigned.
  
  

Qualifications

• Bachelor's Degree in Engineering, Facilities Management, Business Administration, or related field (or equivalent experience).
• 5-10 years of progressive facility management experience; 2-5 years supervisory experience.
• Valid driver's license and ability to drive YMCA vehicle.
• Experience developing and implementing operational procedures, preventative maintenance plans, and facility oversight.
• Strong knowledge of janitorial techniques, mechanical systems, carpentry, painting, HVAC, plumbing, and electrical systems.
• Working knowledge of regulatory codes (CBC, CALOSHA, ADA, CEQA, DEH, etc.).
• Demonstrated fiscal management experience, including budgeting and bid procurement.
• Strong communication, relationship building, and problem-solving abilities.
• Ability to relate effectively to people of diverse backgrounds.
• Current CPO certification (or ability to obtain within 60 days).
• Preferred certifications: Facilities Management Professional (FMP), OSHA 10/30, trade certifications.
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:
• American Red Cross
• American Heart Association
• American Safety & Health Institute