What are the responsibilities and job description for the Administrative Assistant position at Santa Clara of Assisi Catholic Academy?
Positions employed in the school help to extend the ministry of the pastor and the principal in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the pastor and the principal in the performance of their ministry and thereby engages in ministry for the Church.
Job Summary
The Administrative Assistant fulfills the mission of the Catholic school by providing general organizational support within the framework of the school’s philosophy, organization, and policies. The Administrative Assistant serves as the assistant to the principal by supporting the administrative needs of the principal and assigned office duties. The Administrative Assistant has decision making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the principal.
Essential Duties
- Supports and upholds the philosophy of Catholic education and the mission of the school
- Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
- Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
- Maintains confidentiality regarding school matters
- Provides comprehensive secretarial duties for the principal and school office
- Supports the principal in the preparation of documents, reports, and correspondence
- Supports the principal in their work with the Board, personnel, facilities , vendors, and volunteers
- Assists in maintaining the principal’s and school’s main calendar
- Maintains current and accurate records according to school policy
- Meets staff development guidelines as set forth by the Diocese/local administration
- Demonstrates professionalism in conduct, demeanor, and work habitsMaintains a work schedule that maximizes availability to the school, students and staff
- Serves as a professional representative of the principal and school
- Communicates effectively with those in the school community
- Collaborates with peers to enhance the work environment and support organizational planning
Knowledge, Skills, and Abilities
- Knowledge of the basic teachings of the Catholic Church
- Knowledge of Microsoft Office applications
- Knowledge of use of office equipment
- Able to communicate effectively in both written and verbal form
- Able to work well with others in the school community
- Skill in handling multiple tasks simultaneously
- Skill in organizing and relating information in an understandable format
- Skill in job appropriate technology
- Skill in critical thinking and planning
Minimum Qualifications
Education:
- High school diploma or equivalent
Experience:
- Experience as secretary or administrative assistant
Certifications and Training:
- Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.