Payroll Technician

Basic Functions

• Instruction, administrative, and support services are provided by 211 full-time faculty, 433 adjunct faculty, and 309 full-time staff and management.
• Santa Barbara City College currently enrolls approximately 13,611 students, the majority of whom are from racially diverse populations as follows: African American/Black – 2.4%; American Indian/Alaskan Native: 0.3%; Asian/Filipino/Pacific Islander- 5.5%; Hispanic/Latinx – 42.4%; two or more races – 6.1%; Unknown – 2.6%; and White: 40.2%.
• 47% of SBCC’s students are under age 19, 28.2% are between the ages 20 and 24, 16.3% are between the ages of 25 and 39, and 8.5% are 40 or older.
• 35.6% of SBCC’s students attend full time (12 units or more), and 64.4% of SBCC students attend part- time.
• SBCC’s Wellness Hub (The WELL) was the first stand-alone health & wellness center among California’s 116 community colleges, and now its model is being adapted statewide via a digital “Wellness Companion Hub.”
• SBCC secured $34 million in state matching funds to replace the Physical Education Building Replacement Project—an exciting, student-centered development that exemplifies the mission of Measure P: to revitalize and modernize our cherished campus while preserving its excellence for future generations.
• In 2009, SBCC gained the status of Hispanic Serving Institution, which among many other benefits, made the college eligible to apply for federal grants geared toward strengthening institutional capacity and building programs to increase the success of Hispanic and other underrepresented students.

Representative Duties

ESSENTIAL DUTIES:
Perform a variety of technical, detailed payroll accounting duties to assure classified, certificated, student workers, and other temporary employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; process a variety of payroll adjustments as needed.

Process and evaluate payroll-related information, forms and applications; input timesheet and other payroll information into assigned computer systems; generate computerized lists and reports; assure accuracy and completeness of input and output data; audit data, identify errors and make corrections.

Audit student-hourly timesheets for sick hours, meal break violations, and overtime. Email supervisors who have not approved timesheets. Monitor annual limits for hours and days worked. Upload timesheet data into the payroll system monthly and audit for discrepancies; communicate and submit work orders to vendors when a timesheet issue arises

Using various source documents, collect, review, maintain, enter and update payroll data in the payroll system; organize, maintain and adjust payroll records including employee deductions, leave balances, direct deposit, garnishments, and tax withholding; develop and maintain spreadsheets as directed.

Prepares accurate mathematical and/or statistical calculations of salary, deductions, leave adjustments and other wage adjustments to facilitate the issuance of pay warrants; review, audit and reconcile payroll reports and spreadsheets with timesheets and other payroll records to assure accuracy of pay warrants.

Process special payroll transactions such as corrections, adjustments, changes and retroactive pay as needed; initiate and process the cancellation of lost, stolen or forged warrants as directed.

Maintain, audit and reconcile assigned payroll accounts; including deductions for benefit programs, union dues; health insurance premiums; supplemental life premiums; 403(b) contributions; Section 125 contributions; and charitable contributions, and forward required payment information to accounts payable for timely payment processing.

Compiles, researches, and prepares a variety of periodic and special reports related to the payroll function; prepare and maintain information related to employee records and report, time sheets, leave, pay warrants, taxes, deductions and other information related to assigned duties.

Prepare monthly health insurance benefit reports, spreadsheets and invoices for retired employees and board members; communicate with the Foundation and other internal departments, provide information to facilitate billing and payment transactions.

Serve as a technical and informational resource to College employees relating to payroll functions, by creating original reference documents and using a variety of communication methods that include both in-person and remote customer service support; troubleshoot and provide training and for employees and managers using payroll software programs as needed to resolve issues or concerns related to payroll and timekeeping functions, policies, procedures, payroll records and related laws or regulations.

Communicate with outside state and federal agencies including 3rd party vendors, CalPERS and CalSTRS, to exchange technical information concerning related payroll functions and transactions; respond to inquiries, resolve issues, conflicts and discrepancies; participate in meetings as needed to maintain currency of knowledge regarding recordkeeping, laws, regulations, policies and procedures related to payroll functions.

Assist in assuring payroll information, transactions and activities comply with established payroll and retirement system standards, requirements, laws, codes, regulations, policies and procedures.

Attend benefit meetings annually to get new benefit rates and input the new insurance premiums into the payroll system. Assist HR with the annual open enrollment process for active and retired employees.

Assist with the processing, completion and distribution of tax forms, medical benefits, retirement benefits and other payroll deductions; participate in auditing, correcting and updating information in related reports.

Provide support to the accounting department by assisting with various general accounting functions; partner with the human resources department to collaborate, troubleshoot and resolve any payroll related issues; foster effective partnerships across campus to maintain operational efficiency and effectiveness.

Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.

OTHER DUTIES:
Perform related duties as assigned.

Education and Experience

Any combination of education and experience equivalent to: graduation from high school supplemented by college-level coursework in accounting or related field and two years payroll or related accounting experience.

Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural and ethnic backgrounds of staff and students, along with staff and students with physical and learning disabilities.

PREFERRED QUALIFICATIONS:

• 
  Experience with retirement systems and benefits
• Experience in education or government setting
• Time management and extreme attention to detail
• Ability to multi-task, and work within tight deadlines.
• Good communication skills

Knowledge and Abilities

KNOWLEDGE OF:

• The selected candidate must be fingerprinted and tested for tuberculosis prior to the start of employment.
• The Immigration Reform and Control Act of 1986 requires verification of identity and the right to work in the United States.
• Selected candidates must be able to perform essential functions of the position with or without reasonable accommodations.
• Proof of college coursework or degrees indicated will be required of selected candidates.
• All offers of employment are subject to approval by the Board of Trustees

Application Procedure:

To be considered for this position, a complete online application including all required application documents (listed above) must be submitted via https://www.schooljobs.com/careers/sbccby the application deadline (please see instructions to applicants). It is important that the online District Application form (Item #1) be complete and specific to fully indicate the education, experience and other qualifications of the applicant. "See Resume" is not acceptable.

• The District offers a cafeteria style plan in which employees are given a district allowance and may choose from a number of medical and dental plans. Life and income protection insurances are also available.
• Vacation days (based on assigned hours) are earned and accumulated on a monthly basis.
• Sick leave is earned at the rate of one day (based on the number of assigned hours) per month, and is accumulative from year to year.
• Credit Union: The Santa Barbara Teachers Federal Credit Union offers a variety of services.
• Retirement: Employees, who work 20 or more hours per week, are covered by the Public Employees Retirement System (PERS), Social Security, and Medicare.
• Coastal Housing Partnership: home buying educational seminars, mortgage refinance benefits, and rental assistance programs available to full-time staff and faculty.
• Employee Assistance Program: provides confidential counseling and referral services for job-related or personal problems to employees, dependents and household members.

• Degree differential for employees who have degrees above required minimum qualifications (upon receipt of official transcripts).
• Bilingual differential (English/Spanish)
• Holidays: 17 holidays per year.