What are the responsibilities and job description for the Workplace Experience Specialist position at sanofi?
Our Team: Our Sanofi workplace is rooted in hospitality principles and integrates the latest technologies to enable our employees to have positive and inclusive work experience. Workplace Experience team provides employees with innovative, best-in-class services and a well-supported workplace to promote productivity, wellbeing, collaboration, and innovation, and ultimately foster greater employee engagement. Main responsibilities: Office Operations management · Assist in executing day-to-day office operations management, creating an efficient, comfortable, and safe working environment for all employees. Ensure the office environment meets health, safety, and comfort standards. Support sustainability initiatives. Monitor office space utilization and assist in optimizing space configuration and efficiency Coordinate meeting room booking systems to optimize meeting resource utilization Support the planning and execution of office relocation, renovation, and other related projects Employee Experience Enhancement supports the Sr. Workplace Experience Manager in executing and optimizing workplace services, employee experience enhancement. Collect and analyze employee feedback to identify key issues affecting employee experience Assist in designing and implementing employee satisfaction improvement initiatives Support the optimization of new employee onboarding experience to ensure a smooth integration process Organize employee communication sessions to convey office-related policies and updates Serve as the liaison between employees and the Workplace team, responding promptly to employee needs Vendor Management Day-to-day management and partnership with office-related vendors. Monitor vendor service quality to ensure compliance with service standards and contractual requirements Handle vendor-related issues and escalate significant matters in a timely manner Assist in vendor performance evaluation and contract renewal processes if needed. Maintain vendor contact information and service records Events Support & Internal Communication Organize and execute office events (e.g., holiday celebrations, wellness activities, etc.) Assist in cross-departmental communication and coordination to ensure timely and accurate support to all the needs of events. Manage workplace noticeboards and internal communication channels HSE & Security Support Ensure office operations comply with local regulations and company policy requirements Assist in implementing safety management measures and emergency response plans Support the HSE (Health, Safety & Environment) related activities and training Participate in safety inspections and risk assessment activities Data Management & Reporting Collect and organize workplace-related data (e.g., space utilization rates, service satisfaction scores, etc.) Assist in preparing regular reports and business performance analyses Maintain workplace management systems and databases Support budget tracking and cost control activities Collect and analyze employee feedback to identify key issues affecting employee experience About you: Experience: Collect and analyze employee feedback to identify key issues affecting employee experience Soft skills: Excellent organizational, coordination, and multi-tasking abilities Strong problem-solving and decision-making skills Detail-oriented with strong execution capabilities Strong service orientation and user-centric mindset Strong communication and relationship-building skills Technical skills: A good knowledge of varied technical disciplines related to Facility Management. Good vendor management capability. Good project management including experience of office design & built project and service outsourcing bidding. Basic data analysis and reporting capabilities undefined Education:Bachelor’s degree or above. Preferred:FM experience in Pharmaceutical Industry or Hospitality experience in hotel industry. Pursue progress, discover extraordinary Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people. At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity. Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com! Global Terms & Conditions and Data Privacy Statement We are an R&D driven, AI-powered biopharma company committed to improving people’s lives and creating compelling growth. Our team is guided by one purpose: we chase the miracles of science to improve people’s lives. We want to build a healthier, more resilient world, and turn the impossible into the possible by discovering, developing, and delivering medicines and vaccines for millions of people around the world. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi Start a career that makes a difference. Reinvention is in our DNA. It’s what drove our evolution from a small French enterprise to one of the world’s leading biopharma companies. Whether it’s using AI to shorten drug-discovery times or building trust in healthcare, you could be helping our teams make life better for patients, partners, and communities. This is where you grow your career. We open the door for you to explore new opportunities, push your limits, and connect with people who are driven by a shared purpose: we chase the miracles of science to improve people’s lives.