What are the responsibilities and job description for the Full Year Administrative Assistant position at Sandwich Public Schools?
The Sandwich Public Schools has an opening for a Full Year Administrative Assistant at the Administration Building - Facilities Department.
TERMS OF EMPLOYMENT:
- Subject to the Collective Bargaining Agreement
- 52 week work year = 261 days
QUALIFICATIONS:
- Minimum of High School diploma
- Excellent communication skills, both oral and written
- Attention to detail, proactive and problem solver
- Excellent organizational skills
- Possesses a combination of clerical skills to include typing, filing, record keeping, bookkeeping, word and data processing, and other related clerical skills as the position demands.
- Ability to multi-task and work in-high paced environment.
- Experience using word processing, spreadsheets and web-based applications
- Such alternatives to the above qualifications as the School Department may find appropriate and acceptable.
- A sense of humor and a proven ability to work in a polite and friendly manner with all staff members and with the larger educational community.
PERFORMANCE RESPONSIBILITIES MAY INCLUDE (but are not limited to):
- Work with outside vendors renting all school department facilities
- Invoicing and collecting fees for rentals
- Manage staffing for events
- Maintain building alarm codes, keys and ID badges
- Update and maintain records of bids, contracts, capital projects, inspections, licenses
- Maintain office equipment
- Assist with the RFP workflow as well as providing support for the procurement process
- Organize meetings, process registrations and withdrawals
- Work with the yearly budget including creating POs, ordering, and coordinating payments with the Business Office
- General office duties - mail, email, phone, filing, maintain calendars, and order supplies
- Door security as needed and greeting visitors
- Assist administration and staff as needed
- Assist with staffing needs including coordinate Facilities Department substitutes
COMPENSATION: Per the Administrative Assistants Collective Bargaining Agreement located on the Sandwich website. FY27 Range: $30.30/hr. - $37.37/hr. based on experience and an 8 step pay scale.
Sandwich Public Schools does not exclude from participation, deny the benefits of SPS from or otherwise discriminate against, individuals on the basis of race*, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, active military/veteran status, marital status, familial status, pregnancy, or pregnancy-related condition, homelessness, ancestry, ethnic background, national origin, or any other category protected by state or federal law in the administration of its educational and employment policies, or in its programs and activities.