Purchasing Coordinator

Company Description

Sandlin Homes, a family-owned and operated business, has proudly served the Dallas-Fort Worth metroplex for over 60 years. With a tradition of excellence and a commitment to quality, Sandlin Homes upholds the vision of its founder, J.B. Sandlin, by delivering innovative and high-quality homes. Our mission is to provide exceptional value and superior craftsmanship while maintaining the core values of hard work and ethical standards. Guided by the Sandlin family, our company continues to build homes that inspire and stand the test of time.

Position Summary

The Purchasing Coordinator is responsible for managing the pre-construction process for new home starts, including permitting, document coordination, and construction start packages. This role serves as the primary liaison between municipalities, consultants, Sales, Construction, Accounting, and Purchasing to ensure homes are released accurately, on schedule, and in compliance with all local requirements.

In addition to overseeing permitting and start activities, this position provides administrative support to the Purchasing Department through purchase order administration, vendor maintenance, cost data management, and reporting functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced environment.

Duties and Responsibilities

·        Coordinate and manage all activities required to obtain building permits for new home construction.

·        Submit, track, and follow up on permit applications and support documentation with municipalities and governing agencies.

·        Procure and coordinate required engineering, energy, HVAC, plumbing, irrigation, and other construction documents necessary for permit submittals.

·        Gather and maintain community documents including plats, CC&Rs, design guidelines, ARC requirements, and municipal regulations.

·        Submit and track Architectural Review Committee (ARC) applications, approvals, and related documentation.

·        Prepare permit check requests and coordinate payment processing with Accounting.

·        Maintain positive working relationships with municipal personnel, plan reviewers, and ARC representatives.

·        Monitor municipal code changes and communicate updates to affected departments.

·        Participate in weekly Operations meetings, providing status updates on permitting and starts activity.

·        Coordinate with Sales, Plans, Construction, and outside consultants to ensure complete and accurate start documentation.

·        Prepare and distribute construction start packages, builder packets, permits, plans, budgets, and related documents to field personnel.

·        Ensure timely release of homes to Construction and communicate start approvals to all stakeholders.

·        Maintain start-related work files and documentation using approved company systems.

·        Support continuous improvement initiatives related to Starts, Permitting, and Purchasing processes.

·        Assist with purchase order administration and distribution.

·        Respond to vendor inquiries and resolve discrepancies involving work orders, purchase orders, pricing, and documentation.

·        Assist with cost calculations, data entry, and maintenance of purchasing system information.

·        Document pricing discrepancies and coordinate corrections with purchasing staff and vendors.

·        Generate and update reports as requested by management.

·        Assist in maintaining departmental procedures, forms, and process documentation.

·        Perform additional duties and special projects as assigned.

Qualifications

·        High school diploma or equivalent required.

·        Associate's degree or Bachelor's degree in Construction Management, Business Administration, or related field preferred.

·        1–3 years of experience in residential construction administration, purchasing, or related field preferred.

·        Basic understanding of the residential construction process.

·        Ability to read and interpret blueprints preferred.

·        Advanced proficiency in Microsoft Excel.

·        Proficient in Microsoft Office 365, including Outlook, Word, OneDrive, and SharePoint.

·        Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.

·        Exceptional attention to detail and commitment to accuracy.

·        Strong verbal and written communication skills.

·        Ability to establish and maintain effective working relationships with municipalities, vendors, trade partners, and internal departments.

·        Ability to work independently while contributing effectively within a team environment.

·        Strong analytical and problem-solving abilities.

·        Professional demeanor with a customer-service mindset.

·        Experience with Mark Systems or similar homebuilding software is a plus.

Hours

·        40 hours per week, 8:00am – 5:00pm, Monday-Friday with one hour for lunch

Benefits

·        Medical, Dental, Vision, 401K, Life Insurance, PTO, and Company holidays