What are the responsibilities and job description for the Part-Time Development Coordinator position at Sandia Preparatory School?
Sandia Preparatory School is seeking a detail-oriented and enthusiastic Part-Time Development Coordinator to join our Advancement Team. This role focuses primarily on event coordination and providing support for various development initiatives throughout the year. The ideal candidate will thrive in a dynamic, mission-driven environment and enjoy building relationships with families, alumni, and community partners.
This is a part-time, hourly position (approximately 20 hours/week) with flexible scheduling. Availability for occasional evenings and weekends is required to support key events.
Primary Responsibilities:
Event Coordination & Support
- Assist with the planning, logistics, and day-of execution for all development events.
- Coordinate invitations, RSVPs, event materials, and follow-up communications.
- Assist with setup, check-in, event staffing, and breakdown.
- Collaborate with faculty, vendors, volunteers, and Advancement Team staff to ensure smooth events.
- Support the creation of event signage, nametags, and program materials.
Development Operations Support
- Serve as backup for gift entry and acknowledgment processes in the school database during staff absences or peak times.
- Maintain donor data as needed.
- Support basic reporting and administrative tasks at the direction of the Development Director.
Qualifications:
- Strong organizational and communication skills.
- Event planning or support experience preferred (school, nonprofit, or corporate).
- Comfort with databases, spreadsheets, and digital tools.
- Database experience preferred, including familiarity with data entry, reporting, and basic data management tasks.
- Ability to manage multiple tasks with accuracy and positivity.
- Willingness to work occasional evenings or weekends for key events.
- Enthusiasm for independent school education and Sandia Prep’s mission.