Executive Assistant to the COO

Executive Assistant to the COO

The Opportunity

We are seeking a dynamic, resourceful, and forward-thinking Executive Assistant to partner directly with our Chief Operating Officer (COO). This role is far more than calendar management—it’s about anticipating needs, creating order out of complexity, and ensuring the seamless execution of strategic initiatives.

The ideal candidate will be a sharp multitasker, a polished communicator, and a natural problem solver who thrives in a fast-paced healthcare environment. You will act as the COO’s right hand, ensuring that leadership operations run smoothly and efficiently.

Key Responsibilities

• Serve as the strategic gatekeeper for the COO, managing complex calendars, meetings, and high-level communications with precision and professionalism.
• Draft and prepare correspondence, reports, and presentations that reflect clarity, quality, and strategic insight.
• Coordinate logistics for executive meetings, including agendas, briefing materials, and follow-up tracking.
• Maintain a forward-looking view of priorities—anticipating needs, identifying potential obstacles, and offering proactive solutions.
• Foster strong cross-departmental collaboration, acting as a trusted liaison and ambassador for the COO’s office.
• Ensure confidentiality, accuracy, and timeliness in all matters handled on behalf of executive leadership.
• Support organizational projects and initiatives aligned with the COO’s strategic goals.

Qualifications

• Minimum of five (5) years of executive-level administrative experience, preferably within healthcare, nonprofit, or complex multi-site organizations.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong comfort with emerging technology platforms.
• Exceptional organizational skills with a keen ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills; able to communicate with diplomacy, confidence, and clarity.
• Proven track record of discretion and sound judgment when handling confidential or sensitive information.
• A professional demeanor with the ability to adapt quickly, stay composed under pressure, and maintain a positive attitude.

Preferred Attributes

• Strong initiative and the ability to think several steps ahead.
• A solutions-focused mindset with a genuine enthusiasm for improving processes and supporting others.
• Natural relationship builder who fosters trust, credibility, and collaboration across teams.
• Passion for healthcare access, equity, and community impact.

Sandhills Medical Foundation, Inc. has been providing quality, comprehensive health care since 1977. We are a Federally Qualified Health Center (FQHC) serving residents of Chesterfield, Kershaw, Lancaster, and Sumter counties. The mission of Sandhills Medical Foundation, Inc. is to be responsive to community healthcare needs by providing quality, comprehensive, and cost effective healthcare.