Sand Ridge Jr High - Registrar (29799)

Title: Registrar

Calendar/Contract: 183 Days

Salary Schedule: Lane 4(C) of the Administrative Assistants Salary Schedule
Hours: 8.0 hours/day | 40.0 hours/week

Benefits-Eligible: As outlined in the Benefits Guide

FLSA Status: Non-exempt

Application Note:

This position will remain open until filled after a minimum of five working days (three working days if EMERGENCY HIRE is indicated). Applications will be reviewed prior to scheduling interviews. Current employees of Weber School District should ensure they are marked as an internal candidate to access to the internal application.

Position Summary:

The job of the Registrar was established for the purpose/s of completing student enrollment and course scheduling activities; maintaining accurate student records; providing a variety of reports and reference materials; and ensuring compliance with district, state and federal guidelines.

Essential Duties and Responsibilities:

• Communicates with a variety of persons and/or agencies (e.g. other schools, students, staff, parents, law enforcement, etc.) for the purpose of providing information on a variety of enrollment and graduation issues.
• Compiles student records (e.g. birth certificates, transfers, immunization, grades, class schedules, addresses, telephone numbers, etc.) for the purpose of meeting state, federal and/or district requirements.
• Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a variety of student records and files (manual and computer) (e.g. report cards, grad checks, failure letters, sports eligibility, PM school, boundary exceptions, etc.) for the purpose of documenting and/or providing reliable information.
• Monitors assigned district activities and/or program components (e.g. permanent record tracking and storage, report card issuance, rosters, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
• Performs enrollment activities (e.g. interpreting transcripts, cum cards, folders, updating automated student information system, manual enrollment, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Prepares a variety of reports and written materials (e.g. blue slips, grade changes, changes in schedules, graduation rate study report, etc.) for the purpose of meeting state, federal and/or district requirements.
• Processes a variety of documents and materials (e.g. new registrations, transcripts and transcript requests, grade books, withdrawals, etc.) for the purpose of disseminating information to appropriate parties.
• Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum and course credit systems.
• Attendance is an Essential Function of this Position: Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.

Other Duties and Responsibilities

• Assists other personnel as may be required (e.g. coaches, counselors, teachers, staff, etc.) for the purpose of supporting them in the completion of their work activities.
• Maintains inventory of office supplies for the purpose of ensuring the availability of items as needed.

Job Requirements and Minimum Qualifications (Skills, Knowledge, and Abilities):

• Must be able to apply pertinent codes, policies, regulations and/or laws; operating standard office equipment; performing standard clerical procedures; preparing and maintaining accurate records; keyboarding; and utilizing pertinent software applications.
• Must have knowledge of  accounting/bookkeeping principles; and concepts of grammar and punctuation.
• Must be able to be attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working under time constraints; maintaining confidentiality; and working with frequent interruptions.
• Experience: Prior related experience is required.
• Education: High school diploma or equivalent is required.