What are the responsibilities and job description for the Director of Administration position at Sanctuary For Families?
Description
ABOUT US
Sanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.
POSITION OVERVIEW
The Director of Administration manages most organization-wide insurance policies, with the notable exceptions of HR-related insurance. In addition, this position will manage the smooth operation of the Manhattan Office, including supervising the front desk receptionist and mail-room operations, along with special projects as assigned by the CFOO.
RESPONSIBILITIES
- Supervises the front desk receptionist and ensures necessary coverage for front desk operations, including coverage if necessary.
- Manages most organization-wide insurance coverage including workers compensation, excluding Human Resources-related coverage. This includes working with the General Counsel (GC) and involved operations, program staff and insurance carriers to assure coverage as required, including incident reporting and response coordination.
- Manages inventory of office supplies and staff lounge supplies for Manhattan Office.
- Manages distribution of Manhattan Office staff codes, keys, and ID cards, working with HR.
- Manages orders, inventory and re-stocking of Manhattan Office food pantry.
- Manages the MO messenger service, postage and mail handling.
- Ensures smooth operations of MO productivity systems in collaboration with Purchasing, Facilities Maintenance and IT.
- Participate in new employee orientation.
- Creates various systems, procedures, and forms and ensures their implementation to increase office efficiency.
- Acts as the floor Fire Warden.
- Coordinates with HR and Director of Maintenance/Facilities in assuring safety, security and maintenance of MO.
- Reports to the CFOO to review purchasing and office management operations, issues/concerns, and budget/resource management among other matters.
- Perform any other department or agency related duties or special projects as directed.
- Serves as task supervisor, in collaboration with Facilities Manager, to the Maintenance Worker and Housekeeper assigned to the Manhattan office.
ORGANIZATIONAL RELATIONSHIPS
- Interfaces with all agency staff.
- Serves as liaison between agency and building facilities staff.
- Collaborates with agency Facilities Manager and Strategic Systems Department.
- Coordinates among necessary staff and insurance carriers.
Requirements
- Minimum of five (5) years' office management experience for an agency with a budget of at least $5M.
- Experience with insurance / risk management preferred.
- Budgeting experience preferred.
- Excellent verbal and written skills.
- Excellent interpersonal skills.
- Ability to Problem-solve.
- Proficient with MS Excel.
- Ability to multi-task and work efficiently.
- Ability to manage projects and work independently.
- Detail oriented.
- Understanding of and ability to work with people of diverse national, ethnic, cultural, religious and socioeconomic backgrounds.
- Commitment to working to end Domestic Violence.
Budgeted Salary: $95,000.00 - $105,000.00 per year
Work position is Full-time; Salaried/ Exempt. Work schedule is currently in-person full time; must be able to meet job location schedule obligations.
Benefits:
- Health, Dental and Vision Insurance
- Employer-paid life insurance
- Employer retirement contribution
- Paid time off (Holidays, Vacation, Personal, Sick)
- Generous Leave Policy
- Flexible spending account / Health savings account
- Student loan assistance
- Tuition reimbursement program
- Gym reimbursement program
- Wellness program and rewards
Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws.
Survivors of gender-based violence are strongly encouraged to apply.
Salary : $95,000 - $105,000