What are the responsibilities and job description for the Front Office Administrator position at Sanctuary ATX?
About the Role
The Sanctuary ATX is looking for a warm, organized, detail-loving Clinic Liaison & Front Office Admin to be the welcoming face of our integrative wellness clinic. You'll be the first hello patients get and the steady hands keeping our days running smoothly, part front desk pro, part behind-the-scenes support for a busy holistic practitioner.
If you're the kind of person who finds satisfaction in a perfectly organized supply shelf, genuinely enjoys making people feel cared for, and can keep multiple plates spinning without breaking a sweat, we'd love to meet you.
What You'll Do
- Greet and check patients in/out, prep and reset treatment rooms
- Pull, file, and organize patient charts and supplement orders
- Create, track, and close invoices
- Handle emails, scheduling, faxes, and general office admin
- Restock and ship supplements; light office tidying
- Support our social media (Instagram, MailChimp, Canva graphics)
- Pick up occasional supply runs and help with day-to-day errands
- Jump in on fun creative projects as they come up
What We're Looking For
- Reliable, punctual, and calm under pressure
- Comfortable with basic computer tools (email, scheduling software, invoicing)
- A genuine interest in wellness, health, or holistic medicine
- Great communicator who takes feedback well and asks questions when needed
- Discretion and professionalism around patient privacy (HIPAA)
- Creative streak a plus — especially for social media or Canva design
Pay & Perks
- $14/hr training rate, moving to $17/hr upon full hire
- Room to grow: performance-based raises as the practice expands
- A free 90-minute healing session on us every month after your first 60 days (a $250 value) because we believe in taking care of the people who take care of our patients
- 30% off personal-use supplements
- Access to clinic events, healing sessions, and networking opportunities as you settle in
- A genuinely fun, meaningful place to work if you're on your own wellness journey or just appreciate the craft of it
To Apply
Apply directly through Indeed or send your resume and a short note about yourself to moonmedicinemagic@gmail.com with the subject line "Holistic Clinic Fairy" (preferred).
Please include: your astrology (sun, moon, rising), Human Design (energy type), Enneagram, & Myers-Briggs.
Pay: $17.00 - $20.00 per hour
Benefits:
- Employee discount
Work Location: In person
Salary : $17 - $20