Event Manager

Company description

San Vicente Clubs is a prestigious private members-only club that originated in West Hollywood, California in 2018 and has established itself as a premier destination for individuals seeking a refined and intimate social experience. SV has expanded to Santa Monica in 2024 and New York City in 2025. Our exclusive properties offer an oasis of tranquility, luxury, and personalized service to our esteemed members.

Position Description:

The Events Manager will be responsible for event operations and administration including client relations. This role will help generate and grow revenue by ensuring successful execution of events within the budget and time constraints.

Duties and Responsibilities:

• Planning, organization and execution of on-site receptions, movie screenings, private events, corporate and group events, etc. from start to finish in accordance with the requirements and in adherence to the budget and time constraints.
• Responsible for client management and relationships and onsite contact for events.
• Manage client communication and coordination for event planning and site visits.
• Planning, implementation and overseeing of event communication strategy.
• Field inquiries and prepare client-facing proposals, cost estimates, and BEOs.
• Participate in BEO meetings, communicating event details clearly and delegating effectively to other departments.
• Solid knowledge and research skills for new vendors, markets and new promotions.
• Supervision of the staff across the team (Event Servers, Bartenders, event coordinators, admins, etc.).
• Assist with event billing to ensure accuracy and timely completion.
• Anticipating guests’ needs, responding promptly and acknowledging all guests, however busy and whatever time of day. Maintaining positive guest relations at all times.
• Timely completion of assigned tasks and adherence to deadlines.
• Maintaining knowledge of all member services/features and hours of operation.
• Careful attention to detail, excellent communication skills, both verbal and written, and the ability to establish strong relationships with both colleagues and clients of the club. This position requires partnering with different departments and outside vendors.
• Maintain complete knowledge in the use of all office equipment, computer and manual systems.

Qualifications:

• B.S. or B.A. degree from an accredited University in hotel management, food and beverage operations, culinary, or related discipline preferred
• 2-5 years' experience in a management level hospitality position with supervisory and high-volume event management experience.
• Strong demonstrated background in managing an Event Department.
• Effective communication skills with high command of the English language, oral and written.
• Excellent time management skills and high organizational skills.
• Must be a leader and motivator of staff.
• Effective coaching, counseling, and training skills.
• Ability to perform job functions with attention to detail, speed and accuracy.
• Self-motivated with a high energy level.
• Service oriented with excellent interpersonal and customer service skills.
• Flexible and able to multi-task in a fast-paced work environment.
• Basic knowledge of arithmetic.
• Ability to input data and access information on the computer.
• Knowledge of event management software and tools. Tripleseat experience is preferred.
• Working knowledge of Microsoft Office, Seven Rooms.
• Must be able to exercise confidentiality and discretion.
• Ability to work flexible hours, including evenings and weekends as needed.