What are the responsibilities and job description for the Administrative Analyst position at San Mateo County Community College District?
Campus: District Office
FLSA Status: Non-Exempt
Salary Schedule: 40
Bargaining Unit: Classified Professional (non-represented)
Months Per Year: 12
Hours Per Week: 37.5
Mandated Reporter: Yes
Campus Security Authority: No
This is professional work at the action level involved in research and the coordination of a wide variety of complex analytical projects and assignments for a college or central District service area. Under direction, the employee researches, evaluates, analyzes, formats, and prepares data for monitoring and reporting, and makes recommendations for the initiation, modification, and implementation of a variety of institutional programs and services. Public contact is extensive and involves staff at various levels within the organization, legal counsel, other educational institutions, governmental, funding, and compliance agencies, students, and the general public, for the purpose of exchanging technical, public relations, and other information. A high degree of independent judgment and creativity is required to select and analyze data to draw conclusions, make original recommendations, write reports, and resolve a variety of minor and potentially major problems that occur. Consequences of errors in judgment can be costly in employee time, public relations, and/or institutional funding; however, administrative controls limit the risk of serious consequences. An Administrative Analyst can direct the work of paraprofessional, clerical, and other staff as assigned.
Duties And Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
Employment Standards (acquired through education, training, and/or experience)
Physical/Other Requirements
This classification requires sitting for various lengths of time; the ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects of light to moderate weight, work at a computer, including viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate a keyboard to perform the essential functions.
Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
EEO Statement: San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.
Our EEO Plan grounded in Title 5 regulations is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.
Annual Security Report
San Mateo County Community College District's (SMCCCD) 2025 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2022-2024) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2025 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2025 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
Closes: 12/17/2025
To apply, visit http://smccd.interviewexchange.com/jobofferdetails.jsp?JOBID=195175
FLSA Status: Non-Exempt
Salary Schedule: 40
Bargaining Unit: Classified Professional (non-represented)
Months Per Year: 12
Hours Per Week: 37.5
Mandated Reporter: Yes
Campus Security Authority: No
This is professional work at the action level involved in research and the coordination of a wide variety of complex analytical projects and assignments for a college or central District service area. Under direction, the employee researches, evaluates, analyzes, formats, and prepares data for monitoring and reporting, and makes recommendations for the initiation, modification, and implementation of a variety of institutional programs and services. Public contact is extensive and involves staff at various levels within the organization, legal counsel, other educational institutions, governmental, funding, and compliance agencies, students, and the general public, for the purpose of exchanging technical, public relations, and other information. A high degree of independent judgment and creativity is required to select and analyze data to draw conclusions, make original recommendations, write reports, and resolve a variety of minor and potentially major problems that occur. Consequences of errors in judgment can be costly in employee time, public relations, and/or institutional funding; however, administrative controls limit the risk of serious consequences. An Administrative Analyst can direct the work of paraprofessional, clerical, and other staff as assigned.
Duties And Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Exchanges information with management and other staff, legal counsel, brokers, vendors, contractors, outside agencies, educational and other institutions, businesses and community organizations and the general public, pertaining to areas such as: institutional research, research projects, data collection and timelines, consultation strategies, trend studies, surveys, cost estimates, budgets, collective bargaining language and interpretation, grievance processing, initiation and renewal of contracts, recruitment, community outreach, industry partnerships, statistical and financial reporting, governmental and other agency compliance regulations, organizational development issues, finance and other audits, liability programs, claims administration, grant and other categorical funding resources and related materials
- Drives a motor vehicle to visit off-site locations for meetings, conferences, workshops, and other activities
- Represents staff at meetings as assigned
- Conceptualizes, researches, analyzes, studies, surveys, compiles, and communicates legal, contractual, financial, statistical, and other data for the completion of special and regular reports, surveys, presentations, collective bargaining activities, grievances, and other matters
- Researches, plans, writes, submits, evaluates, and manages applications for outside funding, including grants and other categorical funding sources
- Tracks and monitors funding requirements and reviews timelines of various grant applications and other requested funding
- Uses a variety of spreadsheets, research, and other software to analyze complex statistical, financial, demographic, and other data to draw conclusions, develop proposals, and test probabilities
- Sets up and maintains databases and other online resources of data; provides input into the development and modification of online data formats and record keeping
- Provides special and regular reports on data collected; statistically validates a variety of survey tools and other research instruments and research data; makes recommendations for communication and use of research results
- Monitors educational, demographic, financial, and other research studies, and disseminates relevant findings to college and District personnel
- Provides consultation, support, and/or technical assistance on specific research projects for divisions, departments, and individual staff
- Makes presentations to small and large groups regarding research findings, strategies for implementation of research findings, and future planning activities
- Composes correspondence, grant, and other funding applications, recruitment and other outreach tools, compliance reports, insurance, and liability claim responses
- Trains, supervises, and evaluates the work of staff
- Schedules, coordinates, and monitors the work of other outside staff on special projects as assigned
- Coordinates District-wide and other insurance program compliance, including property, liability, and other programs as assigned
- Performs other related duties as assigned
Employment Standards (acquired through education, training, and/or experience)
- Complex research and reporting methodologies, including development and statistical validation of research instruments
- Grant and categorical funding resources available to institutions of higher education
- Conceptualizing, designing, developing, evaluating, and monitoring research projects and reporting strategies
- The development and use of a variety of spreadsheet and other software instruments to conduct research and report findings
- Planning, organizing, coordinating, and evaluating the collective work of research teams comprised of individuals from consultation groups, technical resources, and planners from various constituencies and levels within an organization
- Training, directing, coordinating, and evaluating the work of others
- Oral and written communication, including public and persuasive speaking
- Establishing and maintaining respectful and sensitive working relationships with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA backgrounds
- Organize and compare complex data for analysis and creation of conclusions
- Strategically plan, organize, prioritize, and implement multiple-tasked projects with similar timelines and anticipated outcomes, including attention to detail
- A combination of education and experience equivalent to a Bachelor's degree in business administration, social science, political science, or a closely related field
- Successful work experience of increasing responsibility that has included implementation of complex research methodologies, data collection, data validation, formatting, presentation planning and design
- Experience using a database and a variety of computer software such as spreadsheets, research, presentation, and other software to compose and design reports, trend studies, and other documentation
- Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA backgrounds of community college students, faculty and staff
Physical/Other Requirements
This classification requires sitting for various lengths of time; the ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects of light to moderate weight, work at a computer, including viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate a keyboard to perform the essential functions.
Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
EEO Statement: San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.
Our EEO Plan grounded in Title 5 regulations is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.
Annual Security Report
San Mateo County Community College District's (SMCCCD) 2025 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2022-2024) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2025 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2025 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
Closes: 12/17/2025
To apply, visit http://smccd.interviewexchange.com/jobofferdetails.jsp?JOBID=195175
