What are the responsibilities and job description for the Sales Coordinator San Luis Hotel position at San Luis Resort?
Overview:
The Sales & Catering Coordinator is responsible for performing clerical, administrative and other duties to assist in the smooth operation of the Sales and Catering Department. He/she is also responsible for the finalization and processing of Catering details for upcoming banquet events.
Responsibilities:
- Distribute leads and maintain lead log.
- Control PO’s and check requests.
- Complete all “Month End” reports for the Director of Sales.
- File all pertinent correspondence in a timely manner.
- Type all correspondence pertaining to Sales, such as proposals, contracts, Banquet Event Orders (BEO) banquet checks and Daily Event Sheets, etc.
- Handle all outgoing mail for the department.
- Initiate and follow up on leads as directed by the Director of Sales.
- Be familiar with banquet menu offerings and pricing.
- Be familiar with hotel function spaces, their capacities and hotel service limitations.
- Maintain Lost Business log.
- Responsible for loading RFP’s (Request for Proposals) that the company has accepted.
- Responsible for daily routing of information to necessary departments.
- Responsible for maintaining RFP log.
- Review all incoming leads received from the GHCVB, GICVB and other sources – assign to appropriate Sales Manager.
- Check the voice mail and direct the phone calls to the appropriate person for the Galveston Island Convention Center Voice Mail at least four times daily.
- Prepare daily Mail Cash receipts log, endorse and drop all checks received through the mail on a daily basis.
- Maintain an adequate inventory of complete Convention Sales Kits and menus.
- Take phone inquiries.
- Maintain Trace file.
- Education & Experience:
- High School diploma or equivalent and/or experience in a hotel related field preferred.