Office Manager - Williams Elementary

The impact you will have: As a School Site Office Manager, you will play a vital role in ensuring the smooth and efficient operation of the school by supporting daily office functions, coordinating communication, and providing excellent customer service to students, families, and staff. You will help create a welcoming and organized environment where everyone feels supported and informed. Through strong organizational skills, attention to detail, and collaboration, you will contribute to a positive school culture that supports student success and inspires our community to discover their own greatness. A more detailed job description is available at: https://sjusd.app.box.com/v/ClassifiedJD/file/1232558235555

Who you are: You are an organized and detail-oriented professional who takes pride in keeping school operations running smoothly. You bring strong communication skills, a customer-service mindset, and the ability to multitask in a fast-paced environment while maintaining a welcoming and supportive presence for students, families, and staff. You are dependable, collaborative, and committed to contributing to a positive and efficient school community.

As an Office Manager, you will be responsible for (but not limited to):

• Coordinating day-to-day site operations to ensure smooth, efficient, and welcoming school environments.
• Providing excellent customer service by supporting students, families, staff, and community members with questions and needs.
• Managing site operations, including timesheets, substitutes, purchasing, contracts, work orders, and budget-related processes.
• Organizing and maintaining accurate data, records, and reports using district systems and technology.
• Planning, prioritizing, and coordinating work to ensure tasks and projects are completed accurately and on time.
• Communicating clearly and professionally while building positive relationships with diverse stakeholders.
• Applying sound judgment and ensuring compliance with district, state, and federal policies and procedures.
• Supporting site needs such as supervising students, assisting with health office coverage, or handling the collection and deposit of funds as appropriate.
• Training, supporting, or directing the work of others to ensure effective site operations.
• Maintaining confidentiality, professionalism, and regular, reliable attendance.

What you need for this position:

• Completion of 12th grade or equivalent
• Resume and Letter of Introduction outlining desire and qualifications for this position

Roles currently available:

• Williams Elementary
• 1.0 FTE
• 11 months
• 7:30am - 4:30pm (30 min lunch included)

SB 848 Child Safety & Employment Disclosure Requirement

Effective January 1, 2026, in accordance with California Senate Bill 848 (School Employee Misconduct/Child Abuse Prevention Act), applicants for employment with San José Unified are subject to enhanced child safety, training, and employment disclosure requirements.

Under SB 848, schools are required to strengthen background vetting procedures and obtain employment history information related to allegations of egregious misconduct involving students. Former employers may be contacted to release records regarding substantiated findings of misconduct as permitted by law. Failure to provide complete and accurate information regarding prior educational employment or relevant misconduct findings may result in disqualification from the hiring process or withdrawal of an offer of employment.

SB 848 also expands mandated reporter requirements and requires annual child abuse prevention training for employees and certain volunteers by July 1, 2026. All employees must comply with district-adopted child safety policies, including procedures for supervising and protecting students.

San José Unified is committed to maintaining a safe and supportive learning environment for all students and will review all disclosures and employment records in accordance with state law.

When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to us at classified@sjusd.org.

Note to internal applicants:

• Even though we may have some information on file for you, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share. Where applicable, please also note which available location you are applying to.
• To be eligible to interview, you will need to be in good evaluation standing.