Academic Administrative Assistant

    Academic Administrative Assistant

Full Time, Non Exempt

San  Francisco Friends School is a K-8 independent school founded in 2002 on the Quaker values of simplicity, integrity, mutual respect, service to others and peaceful problem-solving. The school is located in the Mission District. 

We are seeking a full-time 12 month academic administrative assistant to begin on or around August 1, 2026.

The Academic Administrative Assistant is responsible for providing administrative support for K-8 programs at SFFS, with a particular emphasis on providing support for the Director of Community and Belonging and academic administrators (primarily the two Division Heads). This role will attend to routine administrative program support, as well as be adaptable to the evolving administrative needs of the school.

The Academic Administrative Assistant reports to the Director of Community & Belonging, while working closely with the two Division Heads and the Director of Student Information Systems (SIS) & Data Operations at Friends. 

Major Responsibilities:

• Support academic leadership with day-to-day administrative tasks
• Support and work with academic administrators on major school events, including attendance at evening events, such as Back to School Night, 8th Grade Graduation, etc.
• Coordinate with academic administrators to implement student-centered events such as Parent/Guardian Conferences, Portfolio Days, Presentation Night, etc.
• Coordinate with academic administrators to implement student-centered projects such as service learning, field trips and overnight trips
• Assist academic administrators and faculty/staff clerks with scheduling and organization around all school faculty and staff meetings, such as Opening & Closing Meetings and Professional Development Days, etc.
• Registrar
  • Manage student transcript requests
  • Support management of student records for accuracy and completeness for all Lower School and Middle School grading periods
  • Partner with the High School Transition Coordinator to support the HS process with academic documents
• Assist the Director of SIS & Data Operations with content collection for various portals, data migration projects, forms, etc.

Academic Program Support 

• Assist the Division Heads to support the academic progress reporting process
• Work with academic administrators to provide organization and administrative support for special projects as needed

Administrative Support

• Assist with meetings related to the academic administration, such as share agendas, take notes, calendaring, etc.
• Support academic administrators on school communications throughout the year
• Consider upcoming events and help to coordinate with academic administrators
• Assist the Director of SIS & Data Operations with database maintenance (e.g. duplicate records)

Other Responsibilities

• Assist academic administrators by supporting new family/student orientations and ongoing communications 
• Support the academic administrators in the hiring process, managing resumes, interview schedules and visits 
• Support academic administrators in creating onboarding events for families, students and teachers new to SFFS
• Perform other duties as assigned

Requirements & Qualifications

• Bachelor’s degree or equivalent, with 2 or more years of relevant administrative experience
• Experience with Google Suite (mail, calendar, docs, etc.), Microsoft Office Suite, and work with databases (Veracross) 
• Trained or willing to train in First Aid
• Background check, fingerprinting and pass TB screening
• Spanish speaker is a plus 
• Flexibility to work occasional evenings/weekends/overtime during busy times

Ideal candidates will possess the following

• Ability to work independently and as a collaborative team member
• Professional demeanor, with ability to remain poised under pressure 
• Discretion and ability to handle confidential information and situations, ability to exercise judgment and prioritize work
• Ability to work equally well with a diversity of constituents including students, parents, faculty, staff, administrators, alumni and vendors 

Physical requirements: 

Reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. 

Compensation and Benefit summary: 

Competitive, exempt salary based on experience and qualifications. Excellent benefits offered including medical, dental, vision, life insurance and matching 403(b). 

Salary Range: $28.00 to $37.00 hourly
 

Employment Clearances required

• SB 848 Authorization and Reference Checking
• Livescan Background
• US Employment Eligibility
• TB Clearance certificate

EEO Commitment: 

The San Francisco Friends School is an equal opportunity employer and does not discriminate on the basis of race, national origin, religion, gender, gender identity or expression, sexual orientation, disability, age, military or veteran status, marital status or any other category protected by law. The school also makes reasonable accommodations for qualified applicants with disabilities; candidates who need accommodations in order to apply for this position should request an accommodation as part of the submission of interest.

Please email a resume and letter of interest to 

https://sffriendsschool.applytojob.com/apply

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