Senior Administrative Analyst, AFSCME

Pay Rate
Pay Grade A13 (AFSCME)
$125,840.00 (minimum) - $152,942.00 (maximum)
Note: The negotiable salary offer will be commensurate with education and experience. 

Reports To
Manager of Acquisition Support

Current Assignment
This announcement will be used to establish a pool of eligible candidates for vacancies occurring within the next twelve (12) months.

The Senior Administrative Analyst will play a key role in supporting high-impact Contracts and Procurement operations within BART. This assignment is designed for a highly analytical and detail-oriented professional who thrives in a fast-paced, deadline-driven environment and can balance complex financial, contractual, and operational responsibilities.

In this role, you will serve as a strategic partner to Engineers, Project Managers, and Procurement staff, helping ensure the efficient administration of contracts, compliance with regulatory requirements, and the effective use of District resources. You will contribute directly to advancing BART’s infrastructure investments and operational excellence through data-driven analysis, process improvements, and cross-functional collaboration.

Current operational priorities include strengthening contract administration practices, enhancing financial tracking and reporting accuracy, supporting capital project delivery, and improving procurement workflows through technology and process optimization. The ideal candidate will bring strong analytical capabilities, sound judgment, and the ability to translate complex data into actionable insights.

The most qualified candidates for this position will have highly developed competencies in the following area, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Strong knowledge of contract administration, including construction engineering and procurement of engineering materials

• Ability to build and maintain effective business relationships with contractors, consultants, and service providers
• Experience reviewing and interpreting technical documents such as contract specifications, drawings, proposals, and reports
• Solid understanding of contract and procurement principles, as well as applicable federal, state, and local laws and regulations
• Advanced analytical skills with demonstrated expertise in Microsoft Excel, including complex formulas, functions, and Pivot Tables
• Experience working with Engineers and Project Managers in a collaborative, project-driven environment
• Proficiency in enterprise resource planning (ERP) systems such as Oracle or PeopleSoft
• Strong communication and presentation skills to effectively convey contract and procurement information
• Ability to work independently, manage competing priorities, and meet tight deadlines with a high degree of accuracy
• Demonstrated initiative in identifying issues, analyzing problems, and implementing effective solutions
• Exceptional attention to detail and commitment to producing high-quality work products
• Ability to contribute to the development and monitoring of departmental goals and objectives

Application & Selection Process
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). All applicants must apply online at www.bart.gov/jobs. Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Divisionat (510) 464-6112 or employment@bart.gov.

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

1. Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations.
   
   
2. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director.
   
   
3.  Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications.
    
4. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
    
5. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques.
    
6. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports.
    
7. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations.
    
8. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
    
9. Trains assigned employees in their area of work including administrative methods, procedures and techniques.
    
10. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support.
     
11. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others  as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events.
     
12. Responds to and resolves difficult and sensitive inquiries and complaints.

Education:
A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.
 
Experience:
Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.

Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.Knowledge of:

• Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions.
• Principles and practices of program development and implementation.
• Principles and practices of budget preparation and administration.
• Methods of administrative, organizational, economic, and procedural analysis.
• Methods and techniques of statistical and financial analysis.
• Business computer applications for statistical analysis and data management.
• Principles and practices of procurement, purchasing, and accounting.
• Methods and techniques used to conduct a variety of analytical studies.
• Principles, practices, methods and techniques of report preparation.
• Principles and procedures of record keeping.
• Office equipment including computers, supporting word processing, and spreadsheet applications.
• Related Federal, state and local laws, codes and regulations.

 
Skill in:

• Performing complex analytical duties.
• Preparing, administering and monitoring capital and operating budgets.
• Maintaining accurate records and files.
• Preparing clear and concise administrative, budgetary, and financial reports.
• Collecting, evaluating and interpreting complex information and data.
• Reviewing and analyzing complex technical documents and proposals.
• Analyzing complex problems, identify alternative solutions and recommend conclusions.
• Working independently in the absence of supervision.
• Interpreting and apply laws, policies, rules and regulations.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
• Communicating clearly and concisely, both orally and in writing.
• Operating office equipment including computers and supporting word processing and spreadsheet applications.

Salary : $125,840 - $152,942