Manager of Contract Administration (Construction)

Note: The first review of applications will be August 18, 2025.

Salary
Minimum $154,555.00/Annually to Maximum $234,151.00/Annually (Non-Represented Payband 9) 
Note: Initial salary offer will be between $154,555.00/Annually to 194,353.00 
(Negotiable. Commensurate with education and experience.)

Who May Apply
All current BART employees and qualified individuals who are not yet BART employees.

Reports To
Director of Procurement

Days Off
Saturday and Sunday

Department
Procurement

Current Assignment

Under general direction, directs, manages, supervises and coordinates the activities and operations of the Construction Contract Administration Division within the Procurement Department including the development and administration of construction contracts and, procurements; knowledge and understanding of various methods for construction contracts, full understanding of change orders and the California Public Contracting Code.  Coordinates assigned activities with other divisions, departments and outside agencies; provides highly responsible and complex administrative support to the Director of Procurement; and performs related duties as assigned.

This is the full-scope managerial classification responsible for overseeing the administration of a wide variety of contracts for equipment and construction, including design, construction and facility modification. The incumbent also oversees and performs highly technical contract development and administration tasks. This class is distinguished from the Director of Procurement in that the latter has overall responsibility for purchasing, stores, contract management, contract compliance, materials control and surplus disposal functions of the District.

The three most important qualities in a manager for the construction division:

1. Knowledge of the California Public Contract Code / Construction change orders
2. Strong leadership skills
3. An understanding of continuous improvement and/or has facilitated a continuous improvement event

Selection Process

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a supplemental questionnaire, skills/performance demonstration, and a panel and/or individual interview. Then selection process will include the following phases:

Phase 1: Minimum Qualification Screening (may include additional screening criteria beyond the minimum qualifications)
Phase 2: Supplemental Questionnaire Review
Phase 3: Panel Interview 

Note: Candidates must pass each phase to be considered for the position.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

1. Strategizes, plans, develops, directs, and manages the implementation of the District’s procurement procedures, guidelines and practices.
   
   
2. Assists in setting and ensuring the implementation of short to medium-term action plans required to address the District’s varying and complex procurement actions.
   
   
3. Ensures compliance with federal, state, and local laws and regulations as well as various funding agencies requirements.
   
   
4. Assumes management responsibility for assigned services and activities of the Contract Administra­tion Division including the development and administration of construction, procure­ment and professional service contracts.
   
   
5. Manages the daily operations of a group of procurement professionals responsible for developing and awarding contracts worth hundreds of millions of dollars annually.  
   
   
6. Develops goals and objectives required to comply with BART Board of Directors procurement related initiatives, as well as changes in procurement statutes and changes in various funding agencies requirements.
    
7. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
   
   
8. Plans, directs, guides and advises District staff of the appropriate contracting vehicles for intended procurement actions.   Directs, coordinates, assigns, reviews and approves the work of contract administration staff. 
   
   
9. Prepares and administers District contracts; reviews contract documenta­tion to ensure compliance with mandated requirements; attends bid openings; awards contracts; oversees contract administration activities; resolves protests, claims and disputes.
   
   
10. Supervises the review, documentation and approval of claims and invoices submitted against contracts; directs the preparation and implementation of contract change orders.
    
    
11. Monitors special program participation goals and objectives involving DBE and MBE/WBE participation; ensures compliance with mandated requirements; coordinates activities with other divisions and departments to enhance participation.
    
    
12. Selects, trains, motivates and evaluates assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
    
    
13. Oversees and participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and sup­plies; monitors and approves expenditures; implements adjust­ments.
    
    
14. Monitors developments and legislation related to assigned area of responsibility; evaluates impact upon District operations; recommends and implements equipment, practice and procedural improvements.
    
    
15. Serves as the liaison for the Contract Administration Division with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues.
    
    
16. Serves as staff on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence.
    
    
17. Provides responsible staff assistance to the Department Manager, Procurement.
    
    
18. Conducts a variety of organizational studies, investiga­tions and operational studies; recommends modifications to contract administration and procurement programs, poli­cies and procedures as appropriate.
    
    
19. Attends and participates in professional group meetings; stays abreast of new trends, legislation and innovations in the field of procurement and contract administration.
    
    

Education:
Bachelor's degree in Business Administration or a closely related field from an accredited college or university.
 
Experience:
Five (5) years of (full-time) professional verifiable experience in  contract administration or related experience which must include two (2) years of supervisory experience.
 
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis.  A college degree is preferred.

Knowledge of:

• Principles of complex procurement policies, laws, and regulations
• Operational characteristics, services and activities of  comprehensive con­tract District administration program
• Principles and practices of procurement and contract administra­tion.
• Rules and regulations governing special DBE and MBE/WBE goals, objectives and participation requirements
• Principles and practices of program development and administra­tion
• Methods and techniques of procurement and contract negotiations
• Principles and practices of budget preparation and administra­tion
• Principles of supervision, training and performance evaluation
• Related Federal, State and local laws codes and regulations

 
Skill/Ability in:

• Managing the operations and activities of a comprehensive contract administration program
• Interpreting and applying contract administration rules and regulations
• Selecting, supervising, training and evaluating staff
• Participating in the development and administration of division goals, objectives and procedures
• Preparing and administering large program budgets
• Preparing clear and concise administrative and financial reports
• Analyzing problems, identifying alternative solutions, projecting conse­quences of proposed actions and implementing recommendations in support of goals
• Researching, analyzing and evaluating new service delivery methods and techniques
• Interpreting and applying Federal, State and local policies, laws and regulations
• Establishing and maintaining effective working relationships with those contacted in the course of work
• Analyzing complex procurement policies, laws and regulations
  
  

Salary : $154,555 - $234,151